Developing the Plan:
Student Development Subcommittee
Initiatives Recommended to the JCC committee
January 3, 2001
Index
[Actions are listed by priority under the Issues]
Introductory Statement
Priority 1: Strategic Initiative: Increase the
expectation for professional credentials and support professional development
in the Division of Student Affair as envisioned in the Student Learning
Imperatives Initiative.
Issue A: Compensation and Staffing
Issue B: Increase resources in the Division to enhance
job performance
Priority 2: Strategic Initiative: Initiate and
promote a Wellness Lifestyle Approach to Student Development - in
order to integrate students' intellectual, physical, emotional, and spiritual
life
Issue A: Need an Office of Disabilities to support
the increasing numbers of students with learning, physical, and emotional
disabilities. Anecdotally - 39% of all entering college students have
mental illness or learning disability-NPR 1/7/2000
Issue B: Need for increased understanding of the professional
roles between faculty and student affairs staff.
Issue C: Need comprehensive workshops and/or programming
across the Divisions and departments to address areas of special concern
for women. These include developing healthy relationships, eating disorders,
alcohol abuse, stress management, sexual abuse, balanced living and
other topics that effect learning.
Issue D: Need to identify and support a Coordinator
for Wellness in the Division of Student Affairs to initiate appropriate
proactive and comprehensive programming across all areas of Student
Affairs and other appropriate Divisions across campus. Position should
be at a level to ensure teaching credentials in this area.
Issue E: Establish budget for funding equipment for
training and therapeutic exercise to improve health and fitness of our
students.
Priority 3: Strategic Initiative: Improve communication
and interaction of off-campus and day students with campus community
Issue A: Need more reliable communication and identification
of off-campus and day students with the SMC Community
Issue B: Need increased communication and attendance
at co-curricular activities by staff and faculty
Issue C: Use of technology to improve communication
between parents and College.
Issue D: Integrate with Technology Group: Investigate
better communication to all students from all campus departments using
information technology systems rather than paper notification.
Issue E: Increased communication within Division of
Student Affairs regarding changes in policy and procedure.
Issue F: Proactive coordination/cooperation of programming
among Departments of Student Affairs
Priority 4: Strategic Initiative: Assess and Improve
Orientation
Issue A: Currently orientation of First Year students
is limited to four days. Information is needed throughout the year.
Issue B: Need written objectives/goals for Orientation
of Students and Parents
Issue C: Assess written goals for Orientation
Issue D: Establish more socialization events (rituals,
group interactions) to help students and parents identify with the College
community during Orientation
Issue E: Reduce the numbers of non-essential people
on campus during Orientation.
Introductory Statement
The JCC Student Development sub-committee recognizes student development
is important throughout the College in academic and campus life. We have
identified four general areas that we feel need to be addressed in the
next five years of the implementation of the strategic plan.
The following four initiatives form the foundation for actions to be
taken, which will improve the life of the student. These initiatives also
address the professional development of those who serve the students,
daily. The committee feels we have been inclusive in integrating the needs
of the whole College, as it meets the needs of each student's development.
The initiatives are:
1. Increase the expectation for professional credentials and support professional
development in the Division of Student Affair as envisioned in the Student
Learning Imperatives Initiative.
2. Initiate and promote a Wellness Lifestyle Approach to Student Development
- in order to
integrate students' intellectual, physical, emotional, and spiritual life
3. Improve communication and interaction of off-campus and day students
with campus
community
4. Assess and Improve Orientation
Back to Index
Priority 1:
Strategic Initiative: Increase the expectation for professional credentials
and support professional development in the Division of Student Affair
as envisioned in the Student Learning Imperatives Initiative.
Issue A.: Compensation and Staffing
Current marketable levels of compensation are far below those of comparable
institutions across all areas of Student Affairs. These need to be brought
to a level that is comparable to faculty salary/compensation goals.
First priority Actions:
Actions 1 & 2:
Develop a comprehensive plan to achieve an adequate staff/student
ratio in the following areas of the Division to meet the needs of the
students including the following:
a. Add an Assistant to the Vice President for Student Affairs.
Currently this is the only VP that does not have an assistant. (Fall
2002)
b. Recruit and maintain a fulltime coaching staff to meet the
MIAA commitment made when SMC joined the Conference. (Fall 2002)
Responsibility: Administrative Council, specifically Vice President
for Student Affairs and the Budget Committee
Resources: $$$$$
Target Deadline: Above in Bold
Evidence of Progress: New hires
Outcome: Better Service for the students overall in all areas of
Student Life.
Second priority Actions
Action 3:
Increase compensation in all areas of the Division of Student Affairs
incrementally to reach a final equitable and just salary and compensation
for staff that reflects the current goals for faculty.
Responsibility: Administrative Council and Budget Committee
Resources: $$$$$
Target Deadline: Increases beginning Fall 2002 and completed by Fall
2005 by increments.
Evidence of Progress: Compensation increases at an increasing rate
to meet the goal.
Outcome: Increase retention and to be competitive in future staff
searches.
Action 4:
Develop a plan to base compensation on both the level of education
and the experience of current and future staff in the Division.
Responsibility: Human Resources and Vice President for Student Affairs
Resources: Time and $
Target Deadline: Fall 2001 and continuing
Evidence of Progress: Document defining salary levels based on education
and experience
Outcome: More equitable compensation and retention of the staff.
Third priority Actions:
Actions 5 - 8:
Develop a comprehensive plan to achieve an adequate staff/student
ratio in the following areas of the Division to meet the needs of the
students including the following:
c. Add Psychiatrist hours to meet the needs of increasing usage
by students.
d. Recruit and hire additional counselors for the office of
Counseling and Career Development (Fall 2002)
e. Increase staffing in Health Services including more physician
hours and extend the current service hours (Fall 2003)
f. Add new "mid- level" positions to assist in the
supervision of students in Residence Life to increase the time available
for Program Development and implementation (Fall 2002)
g. Add a fulltime secretary for the Office of Multicultural
Affairs (Fall 2001)
Responsibility: Administrative Council, specifically Vice President
for Student Affairs and the Budget Committee
Resources: $$$$$
Target Deadline: Above in Bold
Evidence of Progress: New hires
Outcome: Better Service for the students overall in all areas of
Student Life
Back to Index
Issue B. Increase resources in the Division to enhance
job performance
Action 9:
Establish comprehensive funding for appropriate professional development
across the division rather than current ad hoc funding of professional
development.
Responsibility: Directors of the Departments
Resources: $
Target Deadline: Fall 2002
Evidence of Progress: Written documentation of professional development.
Outcome: Better professional development for all staff.
Coordinate with Diversity Group?
Action 10:
Diversify the staff in the Division of Student Affairs.
Outcome: Establish Roles models for the community who are from different
backgrounds.
Back to Index
Priority 2:
Strategic Initiative: Initiate and promote a Wellness Lifestyle Approach
to Student Development - in order to integrate students' intellectual,
physical, emotional, and spiritual life
Issues in order of priority:
Issue A: Need an Office of Disabilities to support
the increasing numbers of students with learning, physical, and emotional
disabilities. Anecdotally - 39% of all entering college students have
mental illness or learning disability-NPR 1/7/2000
Action:
Create an Office of Disabilities
Responsibility: President of the College in conjunction with VP Student
Affairs and VP /Dean of Faculty
Resources: $$
Target Deadline: Fall 2002
Evidence of Progress: Search and hired
Outcome: Students with disabilities are better served in all areas
of their lives.
Back to Index
Issue B: Need for increased understanding of the professional
roles between faculty and student affairs staff.
Actions in order of priority
Action:
Institute formal and informal interactions with a goal to identifying
and discussing the professional roles of faculty and staff at the College.
Responsibility: Vice President for Student Affairs and Vice President/Dean
of Faculty
Resources: $$ and Time
Target Deadline: Fall 2001
Evidence of Progress: Interaction of staff and faculty increase.
Outcome: More respect and better relationships that will lead to
more integrated "Wellness Lifestyle" for students.
Action:
Develop a Faculty/Student Affairs Handbook (brochure) to help each
group better understand the roles of Student Affairs personnel and their
professional roles
Responsibility: Vice President for Student Affairs and Vice President/Dean
of Faculty
Resources: $$ and Time
Target Deadline: Fall 2002
Evidence of Progress: Interaction of staff and faculty increase.
Outcome: Both groups are better informed and identify with the people
and the services offered.
Action:
Discuss the potential and develop the Faculty in Residence Halls
Offices for appropriate uses
Responsibility: Vice President for Student Affairs and Laura Haigwood
& "Committee members"
Resources: Faculty and Student Affairs
Target Deadline: Time and Energy
Evidence of Progress:
Outcome: To be defined by Committee
Back to the index
Issue C: Need comprehensive workshops and/or programming
across the Divisions and departments to address areas of special concern
for women. These include developing healthy relationships, eating disorders,
alcohol abuse, stress management, sexual abuse, balanced living and other
topics that affect learning.
Action:
Development of workshops covering the above and any timely subjects.
Responsibility: Wellness Coordinator (see Issue D) or interim
person
Resources: Time and $
Target Deadline: Fall 2004
Evidence of Progress: Programming occurring on campus
Outcome: Community informed about issues affecting college-age women
which will improve the quality of learning.
Action:
Assess the need for weekend programming to serve the residential
students and interested off campus and day students.
Responsibility: Division of Student Affairs, Division of Mission,
and Special Events
Resources: Time
Target Deadline: Fully in place Fall 2002
Evidence of Progress: Fall 2001 programs begin
Outcome: Weekend programming will provide useful and interesting
events to serve as an alternative to less healthy weekend activities
Back to the index
Issue D: Need to identify and support a Coordinator
for Wellness in the Division of Student Affairs to initiate appropriate
proactive and comprehensive programming across all areas of Student Affairs
and other appropriate Divisions across campus. Position should be at a
level to ensure teaching credentials in this area.
Action:
Search and hire a Wellness Coordinator (could be Assistant to the
VP for Student Affairs)
Responsibility: Vice President for Student Affairs
Resources: $
Target Deadline: Fall 2004
Evidence of Progress: Person is hired
Outcome: Better integration of academic and student life, a well-rounded
citizen graduating from the College. Continued development of the growing,
active relationship with Campus Ministry especially between Athletics,
Health Services, and Residential Life.
Issue E: Establish budget for funding equipment for
training and therapeutic exercise to improve health and fitness of our
students.
Action:
Purchase aerobic and strength building equipment appropriate for
women.
Responsibility: Athletic Director
Resources: $$
Target Deadline Fall 2002
Evidence of Progress: Budget for 2002
Outcome: Healthier members of the community.
Back to the index
Priority 3:
Strategic Initiative: Improve communication and interaction of off-campus
and day students with campus community
Issues in order of priority:
Issue A: Need more reliable communication and identification
of off-campus and day students with the SMC Community
Action:
Investigate changing responsibility for off-campus and day students
to Residence Life
Responsibility: Vice President for Student Affairs
Resources: Additional Staff this position could include other duties
to assist the department.
Target Deadline: Fall 2003
Evidence of Progress: New person hired to assist with students not
in the residence halls
Outcome: Students informed at a new level.
Action:
Identify a permanent and appropriately inviting space for
off-campus and day students to receive and send college information
for more reliable communication for these students
Responsibility: Vice President for Division of Student Affairs
Resources: New Student Center
Target Deadline: Fall 2003 - 2004
Evidence of Progress: New building built and space clearly identified
for this purpose
Outcome: Better communication between the College and off-campus
and day students.
Action:
Identify a permanent and appropriately inviting space for
off-campus and day students to for social interaction and physical relief
while they are on campus days and evenings
Responsibility: Vice President for Division of Student Affairs
Resources: New Student Center
Target Deadline: Fall 2003
Evidence of Progress: New building built and space clearly identified
for this purpose
Outcome: More community identification for the off-campus and day
students.
Action:
Identify office space for off-campus student commissioner.
Responsibility: Board of Governance
Back to the index
Issue B: Need increased communication and attendance
at co-curricular activities by staff and faculty
Action:
Identify methods to communicate and support co-curricular activities
(athletic events, cultural academic events) across campus
Responsibility: Administrative Council to identify methods of communication
Resources:
Target Deadline: Fall 2001
Evidence of Progress:
Outcome: Better attendance at events and more respect for the community
as a whole.
Issue C: Use of technology to improve communication
between parents and College.
Action:
To present information on a web-site that is "parent"
friendly for Student Life.
Responsibility: Information Technology
Resources: $ and time
Target Deadline: Fall 2002
Evidence of Progress: A new web-page
Outcome: Parents call less for information.
Back to the index
Issue D: Integrate with Technology Group: Investigate
better communication to all students from all campus departments using
information technology systems rather than paper notification.
Action:
Move toward paperless system to better disseminate information to
the college community
Responsibility: Administrative Council
Resources: ?
Target Deadline: Fall 2002
Evidence of Progress: Less Paper, more results.
Outcome: Students are notified and a system is in place.
Back to the index
Issue E: Increased communication within Division of
Student Affairs regarding changes in policy and procedure.
Action:
Institute formal procedure for policy change in the Division of Student
Affairs for input of all Departments.
Responsibility: Committee on Student Affairs
Resources: Time to meet and few $
Target Deadline: Fall 2001
Evidence of Progress: Regular Meetings occur and possibility of a
handbook or website for this purpose
Outcome: Better communication of changes
Back to the index
Issue F: Proactive coordination/cooperation of programming
among Departments of Student Affairs
Action:
The directors and students cooperate on programming for the campus.
Responsibility: Students and Directors.
Resources:
Target Deadline: Fall 2001
Evidence of Progress:
Outcome: Attendance increases at all events
Back to the index
Priority 4:
Strategic Initiative: Assess and Improve Orientation
Issues in order of Priority
Issue A: Currently orientation of First Year students
is limited to four days. Information is needed throughout the year.
Action:
Establish a fund to incorporate inventive and preventive programs
for first year orientation throughout the first year and for transfer
students as appropriate, i.e., Convocations, retreats and mentoring program
similar to LONI model.
Responsibility: Identified coordinator for Orientation.
Resources: $$$
Target Deadline: Fall 2002
Evidence of Progress: Orientation events throughout the year.
Outcome: Information is continually given to new students through their
peers in a formal manner.
Action:
Develop a "course" for students which incorporate "wellness"
into the curriculum and that could eventually become a general education
course.
Responsibility: Nursing Department faculty, Director Health Service,
Campus Minister and Athletics Directors
Resources: $$$
Target Deadline: Fall 2002
Evidence of Progress: Occurs as an Orientation event during the academic
year.
Outcome: Better integration of student academic and residence life.
Back to the index
Issue B: Need written objectives/goals for Orientation
of Students and Parents
Action:
Establish goals for students and parents for Orientation (current
and future).
Responsibility: Identified coordinator for Orientation and a committee
to organize Orientation (representing all Divisions on Campus)
Resources: $ and Time.
Target Deadline: Fall 2002
Evidence of Progress: Written goals
Outcome: More coordinated activities
Back to the index
Issue C: Assess written goals for Orientation
Action:
Establish new short term and long term assessment tools for students
and parents
Responsibility: Coordinator for Orientation and a committee to organize
Orientation (representing all Divisions on Campus)
Resources: $ and Time.
Target Deadline: Fall 2002
Evidence of Progress: Written goals
Outcome: More coordinated activities
Back to the index
Issue D: Establish more socialization events (rituals,
group interactions) to help students and parents identify with the College
community during Orientation
Action:
Establish rituals for the students and parents
Responsibility: Coordinator for Orientation
Resources:
Target Deadline: Fall 2002
Evidence of Progress: Changes in Orientation.
Outcome: Socialization of students/parents into the community is
improved
Back to the index
Issue E: Reduce the numbers of non-essential people
on campus during Orientation.
Action:
Change dates students are allowed to return to campus.
Reduce number of non-essential people on campus during orientation.
Responsibility: Administrative Council
Resources: none
Target Deadline: Fall 2002
Evidence of Progress: Orientation Committee meets during 2001-2002
Outcome: Focus of Orientation is on the needs of the first year students
only.
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