Saint Mary's College
Strategic Planning Advisory Committee Progress Reports
June 2003

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This page contains the progress reports from the Strategic Plan Task Forces indicating in bold italics the progress made during Spring of 2003. Some items have links for more details on the actual accomplishment of the tasks.The reports are organized by the strategic initiatives and actions which are the responsibility of the Task Force.

Individual Task Force Reports
June 2003

Information Technology Task Force

General Education Task Force

Diversity Task Force

Integration of Learning Task Force

Enrollment Management Advisory Committee

Integrated Marketing and Communication Task Force

Governance Review Task Force

Information Technology Strategic Task Force
June 2003

Link to Information Technology Task Force page

Area: Educate Women to Make A Difference in a Complex World

Strategic Initiative 3: Examine and enhance the ways in which students integrate learning across the curriculum

3.3 Place information technology within the context of teaching and learning

3.3.1 Establish reflective dialogue about teaching, learning, and technology:

3.3.1.1 More widespread discussion of the use of technology in teaching and learning occurs More details

3.3.2 Develop and publish a policy stating how technological initiatives by faculty will be evaluated and recognized with regard to promotion and tenure:

3.3.2.1 Proposal of Committee on Rank and Tenure is reviewed by faculty and submitted to President More Details

3.3.3 Develop a policy regarding appropriate use of distributed learning technology at Saint Mary’s College (e.g. online courses, electronic learning communities, electronic portfolios, computer-based tutorials, video-based delivery systems):

3.3.3.1 Work on this initiative was begun in spring 2003

3.4 Support student information technology fluency

3.4.2 Initiate the Teaching and Learning Technology Roundtable (TLTR) student information technology (IT) fluency project:

3.4.2.1 Pilot TLTR project is implemented to empower students to self-assess their IT fluency More Details

Area: Cultivate Leadership and Enhance Communication

Strategic Initiative 2: Articulate authority and responsibility for decision-making

2.2 Integrate information technology planning into the decision-making structure

2.2.1 Implement an integrated organizational model that gives information technology planning a central place in the operation and planning of the College

2.2.1.1 The Director of Information Technology has been appointed to the College Budget Committee and the Contingency Committee

Strategic Initiative 5: Develop a reliable internal communication structure within the College community

5.1 Promote optimal use of the campus network to improve efficiency and communication

5.1.1 Redesign and update the College web page

5.1.1.1 A new web page is launched

5.1.2 Improve electronic communications systems

5.1.2.1 The Office of Information Technology introduced a new, faster and more reliable network infrastructure and systems for enterprise-wide electronic mail, calendaring, instant messaging, and directory services. Information Technology also implemented a new Intranet system, new listserv standards and regulations, and the “Virtual Village” for informal collaboration and conversation.

Area: Develop and Focus Resources to Advance the Mission of Saint Mary's College

Strategic Initiative 1: Base funding decisions on strategic plan priorities

1.2 Communicate the budget process and rationale for decisions with all members of the College community

1.2.2 Review the current budget development process

1.2.2.1 Budget information is made readily available to account managers More Details

Strategic Initiative 2: Develop a comprehensive plan to achieve adequate number and distribution of staff for all departments of the College

2.1 Achieve an equitable and just salary and compensation for all

2.1.4 Review and revise job classifications with appropriate pay scales that recognize IT skills and other proficiencies for staff

2.1.4.1 Review process is begun

Strategic Initiative 3: Support comprehensive faculty and staff development

3.2 Develop faculty and staff proficiencies in technology

3.2.1 Support essential staff training in information technology

3.2.1.1 Policies have been proposed and submitted to the Administrative Council

3.2.4 Improve user support for software and hardware

3.2.4.1 A new communications process that helps the HelpDesk be more informed about system problems and outages is in place.

3.3 Improve and expand the role of information technology in teaching and learning

3.3.1 Develop a policy stating how technological initiatives by faculty will be evaluated and recognized with regard to promotion and tenure (See also Educate 3.3)

3.3.1.1 Policy options are discussed by departments via TLTR liaisons

3.3.1.2 New policy is adopted

Strategic Initiative 5: Maintain currency of electronic environment to ensure optimal information technology capabilities for Saint Mary’s College

5.1 Improve Information Technology budgeting and planning processes

5.1.1 Develop a strategic plan for Information Technology

5.1.1.1 Review body is formed including representation from resources groups

5.1.1.2 Reports/recommendations are begun More Details

5.2 Provide necessary level of information technology in classrooms

5.2.1 Ensure that, at a minimum, all classrooms are media ready

5.2.1.1 Initial systematic review of all classrooms is conducted

5.2.1.2 Annual reviews to ensure media readiness are begun

5.2.1.3 Deficiencies are corrected More Details

5.2.2 Explore possible future directions for the campus network such as the installation of classroom or campus-wide wireless network

5.2.2.1 Investigations are begun

5.2.2.2 Installation is begun More Details

5.3 Provide necessary level of information technology in College operations

5.3.2 Integrate and coordinate communication services (telephone, fax, e-mail, and electronic bulletin boards

5.3.2.1 Plan is in progress. Consolidation of the IT and Telecommunications helpdesks

Back to index of Task Force Reports

Strategic Task Force for Review of General Education
June 2003

Link toGeneral Education Task Force Page

As of the end of Spring 2003, the Task Force on General Education had accomplished the following:

Area: Educate Women to Make a Difference in a Complex World

Strategic Initiative 1: Examine and renew the way in which students gain breadth of knowledge through the curriculum by examining the current state, structure, and governance of general education at Saint Mary's College.

1.1 Examine and renew the current state of general education

1.1.1.1 The Curriculum Committee with approval of the Faculty Assembly and in conjunction with the Vice President and Dean of Faculty, establishes a task force for the review of general education

1.1.1.2 Review is underway, with interim reports to Curriculum Committee and Faculty More details

Back to index of Task Force Reports

Diversity Task Force
June 2003

Link to Diversity Task Force Page

As of the end of Spring 2003, the Task Force on Diversity had accomplished the following:

Area: Educate Women to Make a Difference in a Complex World

Strategic Initiative 1: Examine and renew the way in which students gain breadth of knowledge through the curriculum by examining the current state, structure, and governance of general education at Saint Mary's College.

1.3 Infuse diversity throughout the curriculum

1.3.1 Conduct review of diversity in curriculum

1.3.1.1 Diversity Committee is formed.

1.3.1.2 Initial meetings were held with the resources groups (Assessment Committee, Office of Multi-Cultural Affairs, Center for Women’s InterCultural Leadership, and Associate Dean of Faculty).

Area: Recruit, Retain, and Graduate a Vital and Diverse Student Body That Ensures the College’s Leadership in Women’s Education.

Strategic Initiative 3: Develop a student body with a wide variety of backgrounds, interests, and capabilities

3.1 Increase enrollment of historically unerrepresented groups, including international students

3.1.1 Increase opportunities for reaching prospective students from historically-underrepresented groups.

3.1.1.1 Relationships with school officials, community agencies and congregations in primary markets are beginning to be strengthened and increased

3.2 Provide support for students from historically underrepresented groups socially, academically and spiritually.

3.2.1 Expand and strengthen support services for all students.

3.2.1.1 Challenges facing students from historically-underrepresented groups are identified.

3.2.1.2 A plan is being developed to address these challenges.

Back to index of Task Force Reports

Integration of Learning Task Force
June 2003

Link to Integration of Learning Task Force Page

Report Pending

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Enrollment Management Advisory Committee
June 2003

Link to Enrollment Management Advisory Committee Page

As of the end of Spring 2003, the Enrollment Management Advisory Committee (EMAC) had accomplished the following:

Area: Recruit, retain, and graduate a vital and diverse student body that ensures the College’s leadership in women’s education

Strategic Initiative 2: Develop and implement an effective Enrollment Management Plan in order to achieve optimum enrollment and enrich the vitality of the College.

2.2. Establish a systematic research cycle for enrollment management

2.2.1 Collect, analyze, and use available data regarding internal constituencies: new students, current students, and alumnae

2.2.1.1 A cycle of data analysis is created More Details

2.2.1.2 Timelines are established

2.2.2 Collect, analyze, and use data regarding external constituencies: competing institutions, peer groups, national trends

2.2.2.1 Peer and competitor groups are identified for benchmarking studies More Details

2.2.2.2 Timelines are established

2.3 Develop the Enrollment Management Plan

2.3.3 Define strategic enrollment goals

2.3.3.1 Results of research cycle are analyzed

2.3.3.2 Enrollment goals are proposed to the Administrative Council

2.3.4 Establish appropriate articulation agreements with selected two-year colleges

2.3.4.1 Institutions are evaluated and selected More Details

2.3.5 Establish a process for sharing information related to potential new curricular programs

2.3.5.1 Data from the admission system and external sources are compiled

2.3.7 Develop a process that ensures that technology supports all strategies identified to enroll new students

2.3.7.1 A process to develop web-based communication tools is designed and implemented

2.3.7.2 Strategic use is made of web-based communication tools Details

Strategic Initiative 3: Develop a student body with a wide variety of backgrounds, interests, capabilities, and life experiences

3.1 Increase enrollment of historically underrepresented groups, including international students

3.1.1 Increase opportunities for reaching prospective students from historically underrepresented groups

3.1.1.1 Relationships with school officials, community agencies, and congregations in primary markets are strengthened and increased Details

3.2 Expand and strengthen support services for all students

3.2.2 Devise a structure to serve and support students with special needs.

3.2.2.1 Challenges to serving students with special needs are identified. Details

Back to index of Task Force Reports

Strategic Task Force for Integrated Marketing and Communication
June 2003

Link to Integrated Marketing and Communication Task Force Page

As of the end of Spring 2003, the Task Force on Integrated Marketing had accomplished the following:

Area: Cultivate Leadership and Enhance Communication

Strategic Initiative 4: Create understanding and achieve commitment to integrated marketing communications from the Saint Mary’s College community.

4.1 Develop and implement an external and internal integrated marketing communications plan

4.1.1 Establish a planning structure:

4.1.1.1 IMC Team is formed

4.1.1.2 IMC plan outline designed

4.1.1.3 Appropriate research is identified and analyzed Details

4.1.1.4 Communication goals are identified

4.1.1.2 – 4.1.1.4 are new or renumbered – correct matrices

4.2 Market the distinctive features of a Saint Mary’s education

4.2.1. Identify the College’s distinctive features

4.2.1.1 Process is developed for identification of distinctive features

4.2.1.2 Features are identified Details

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Governance Review Strategic Task Force
June 2003

Link to Governance Review Task Force Page

The work of this group has just begun

.Back to index of Task Force Reports

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Last update2/19/04