"Print Preview" had been a feature that allowed you to see exactly how your pages will look before they are printed, potentially saving paper by allowing you to make corrections before printing. The feature has been removed from applications including Microsoft Office, but you can still do the same thing by saving your document as a PDF before printing.

    To save a file as a PDF on a Mac:

    1. Click on the File menu and select Print.
    2. Click on the PDF button in the lower left corner of the Print window.
    3. Select Save as PDF….
    4. Follow the prompts to save the file.
    5. Open the file, then scroll through the pages of the document to make sure there are no unwanted blank pages, widow lines, or other issues that need to be corrected before printing.
    6. To print your document as it is, go to the File menu and select Print. You can also send the PDF to someone else as a PDF and they should be able to view the file exactly as you created it, regardless of the type of device they use to open it.
    7. If you find that changes are necessary, you can delete the PDF (drag it to the Trash), open the original file, and make the corrections.


    To save a file as a PDF on a Windows computer:

    1. Click on the File menu and select Print.
    2. In the print window that appears, click on the Printer: pop-up menu and select Adobe PDF.
    3. Click Print.
    4. Follow the prompts to save the file.
    5. Open the file, then scroll through the pages of the document to make sure there are no unwanted blank pages, widow lines, or other issues that need to be corrected before printing.
    6. To print your document as it is, go to the File menu and select Print. You can also send the PDF to someone else as a PDF and they should be able to view the file exactly as you created it, regardless of the type of device they use to open it.
    7. If you find that changes are necessary, you can delete the PDF (drag it to the Recycle Bin), open the original file, and make the corrections.




Last Modified August 8, 2017