Emergency Response Plan

Safety at Saint Mary's

 

 
 
Saint Mary’s College All Hazard Emergency Response Plan
 
 

 I     Introduction

Purpose

In order to reduce the impact of an emergency on students, faculty, staff, visitors, and facilities, this All Hazards Emergency Response Plan was created.  The plan is designed to provide policies and procedures and to define roles and responsibilities in order to respond most effectively during an emergency.  The plan takes into account the following assumptions:

  •  An emergency may occur at any time with little or no warning.
  •  Emergencies occurring at Saint Mary’s College, in most cases, will be responded to initially by campus security.  Campus Security Officers will assess the situation and begin the process of calling for needed responders. Responders may, at times, include area Police, Fire and EMS that once called will assume responsibility and control of the emergency event.   When outside emergency responders are called to Saint Mary’s College, College services will provide a support role.
  •  If an emergency is a community wide event, there may be a delay in the off-site emergency response agencies coming to the aid of this campus.
  •  All Saint Mary’s College community members have a personal responsibility to be familiar with this plan and to know what to do in an emergency.   Knowing what to do provides the best chances for personal safety.

Priorities Saint Mary’s College will respond to an emergency in a safe and timely manner, will provide support to emergency responders from off-campus agencies, will assist students, faculty, staff, and visitors and will effectively communicate the status of events.  The order of priorities will be:  

 

 

  1. To protect the lives, safety and health of Saint Mary’s College and Congregation community members and those who may be visiting.
  2.  To protect facilities, equipment and services from loss during a continuing emergency event.
  3.  To effectively communicate with all involved parties throughout the emergency.
  4.  To provide for the continuation of college operations and services that have been disrupted or damaged by an emergency.

Authority The Saint Mary’s College All Hazards Emergency Response Plan is authorized by the President and the Board of Trustees.  This plan is designed to stand alone, when outside help is not available, or to work in conjunction with local, state and/or federal agencies that may respond to a large-scale emergency.  In the later, the College would play a subordinate role to emergency responders.  

 

II    Emergency Classification

The Saint Mary’s College All Hazards Emergency Response plan identifies the following types of emergencies:

Type 1:  A minor incident in which Saint Mary’s Security responds, assesses the situation, and determines that there is no hazard to persons and/or property.  Examples would include minor injuries, minor accidents, short power outages, minor equipment, or facility problems.

Type 2:  An incident that could pose a minimal hazard to persons and/or property.  Examples:  a confirmed fire alarm, a tornado warning, an extended break down of an HVAC unit during extreme weather conditions.

Type 3:  An incident that could potentially have a widespread impact on public safety and/or property and requires the assistance of an outside agency.  Examples:  Bomb threats, major and prolonged power outages that disrupt our network and communications systems, a major fire or structural failure in an occupied building.

Type 4:  An incident or series of events that pose significant risk to persons and property requiring substantial assistance from resources outside the College.  Examples: Major fires in inhabited buildings, explosion/s, building or structural collapse associated with an earthquake, tornado or other event.

All emergency types are initially responded to by the Security Department.  Security policies and procedures dictate the need to alert the Security Director and/or the Facilities Director or his designated maintenance personnel in Type 1 and Type 2 emergencies. Type 3 or Type 4 emergencies will be determined by the Director of Security and/or the Facilities Director who are then charged with notifying the President or her/his designee to determine the need to activate an Emergency Operations Center (EOC). The Director of Security, under the direction of the Vice President of Student Affairs, will use the Emergency Notification System to alert students/faculty/staff of an emergency on campus. The system alerts people through email, cell phones, office phones, and home phones.

 

III   Emergency Operations Center

The decision to activate the Emergency Operations Center (EOC) will be made by the President or in her/his absence by her/his designee.  The primary site for the EOC is in the basement of Regina Hall.  The “Trumper” computer center, located in the basement of Cushwa-Leighton Library is the alternate site.  If the campus must be evacuated the private residence of a Vice President may be utilized as an alternate site location for the EOC.

 

 

 

IV    Roles and Responsibilities

All members of the Saint Mary’s College community will have roles and responsibilities during a true emergency.  The Emergency Management Team, Incident Command Team and Incident Support Teams are established to lead the response and recovery in Type 3 or Type 4 emergencies in which an Emergency Operations Center (EOC) has been activated.

 

Emergency Management Structure

There are three main components in the Saint Mary’s College emergency management structure when the EOC has been activated.  They are as follows:  

 

 

The Emergency Management team will make all decisions concerning the College during a Type 3 or Type 4 emergency, in which an EOC has been established.

  

1)      Emergency Management Team

  •  President
  •  Vice President and Dean of Faculty
  •  Vice President for College Relations
  •  Vice President for Enrollment Management
  •  Vice President for Finance and Administration
  •  Vice President for Mission
  •  Vice President for Student Affairs
  •  Executive Assistant to the President
  •  Chief Information Officer
  •  Asst. Vice President of Marketing and Communications

     

2)      Incident Command Incident Command members will assemble in the EOC, when activated, during a Type 3 or Type 4 emergency.  Incident Command Team members, when instructed, will contact the support teams which are deemed necessary to respond to the particular emergency.  Incident Command Team members will serve a dual purpose, at times conducting work and oversight at the actual scene of the emergency and then reporting conditions and progress to the Emergency Management Team. In some emergencies, during normal working hours, teams will already be available and it may only be a matter of organizing the response.   All information concerning the continuing developments of an emergency will be transferred to the Emergency Management Team as quickly as possible.  

  •  Director of Security
  •  Director of Facilities
  •  Director of Building Services
  •  Director of Grounds
  •  Director of Residence Life
  •  Assistant Director of IT
  •  Director of Food Services
  •  Director of Women’s Health
  •  Director of Purchasing
  •  Director of Human Resources
  •  Associate Dean of Faculty
  •  Director of Media Relations
  •  Director of Campus Ministry

     

3)   Incident Support Team The functions of the Incident Support Teams will be to perform tasks required during an emergency using the available tools and resources of the College.  Incident Support Teams will be activated as per the particular needs associated with the active emergency.  All information pertinent to the emergency, both to and from the Incident Support Teams will flow through Incident Command.

  • Security
  •  Facilities
  •  Building Services
  •  Grounds
  •  Hall Directors/Building Captains
  •  IT Support
  •  Food Services
  •  Health/Wellness and Counseling
  •  Purchasing
  •  Human Resources
  •  Marketing Communications
  •  Campus Ministry

     

Individual Incident Support Team Roles and Responsibilities:

Security  

  • Provide first response to the emergency and initial reporting of the event.
  •  Provide assistance during building evacuations, campus evacuations or shelter in place situations.
  •  Assist with injured.
  •  Assist outside emergency responders in locating areas of need.
  •  Provide communications link between outside emergency responders and the Incident Command Team, giving continual updates as to developments and progress.
  •  Provide assistance to outside emergency responders as needed or requested.

     

 

Facilities 

  •   Maintain a means of contact of Facilities personnel to respond to emergencies involving HVAC malfunctions, floods, utilities outages, damage to buildings and/or grounds.
  •  Provide equipment and personnel to assist in the orderly process of building shutdowns, emergency repairs, debris removal, and search and recovery efforts.
  •  Provide building floor plans, or diagrams and specifications for all buildings to emergency responders.
  •  Work closely with, and provide oversight to, emergency responders with the thought of preserving and protecting College assets as an utmost concern.

  

Building Services

 

  •  Assist as needed in search and recovery.
  •  Assist in directing persons to places of safety.
  •  Help to provide minor medical care as directed by Health and Wellness, and comfort those who have been injured.
  •  Help to dispense appropriate general supplies: paper product, disposable facemasks, disposable gloves, etc. as necessary.
  •  Assist wherever needed based on direction from the Director of Building Services and the Incident Command Chief.

     

 Grounds

  •  Assist as needed with the cleanup of campus grounds.
  •  Work closely with facilities to provide labor for debris removal and recovery operations.
  •  Assist other support teams as needed or requested to mitigate the emergency.

  

 Residence Life

 

  •  Assist in the orderly evacuations of buildings as needed or ordered, directing evacuees to the nearest exits.
  •  Help to assemble evacuees at gathering points defined in the building evacuation portion of this plan.
  •  Gather names of evacuees while keeping them a safe distance from the building evacuated.
  •  Assist with “shelter in place” plans, if needed or ordered, in the event of severe weather, hazardous material spills, or other events that might dictate, “staying put”, as the preferred option.
  •  Assist other support teams as needed or requested to provide services to students, i.e., minor first aid, moral support, and physical aid and comfort.

  

Information Technology

 

  •  Account for IT Staff.
  •  Activate the IT Staff On-Call List.
  •  Activate the IT Procedures Checklists.
  •  Assist Student Affairs and Security and Marketing Communications in broadcasting approved message(s) via appropriate communication vehicles (Emergency Notification System, website, etc.)
  •  Provide for the safe shutdown or security of computer equipment.
  •  Alert outside technology vendors to SMC technology service restoration or replacement needs.
  •  Assist in activation of primary campus EOC site as needed.
  •  Assist outside technology vendors in restoring campus services and systems as needed.
  •  If primary campus EOC site is damaged, assist Security in activation of secondary campus EOC site.
  •  If campus is evacuated, activate technology services at EOC off-site location.
  •  Activate off-site backup procedures (at sister institution) as needed.
  •  Activate retrieval of offsite Banner data as needed.
  •  Assist SMC staff located in EOC with retrieval and manipulation of critical data as requested.

  

Food Services 

 

  •   Insure employees and students in the Dining Hall are safe and accounted for if situation occurs in the DH or its immediate vicinity.
  •  Consolidate on-campus workforce and food stocks to the main Dining Hall, only offer meals in one location, reduce operational hours, and depending on duration, examine needs of employees for long-term stays.
  •  Determine extent of disaster and direct consequence to food service operations in conjunction with the Leadership Team. National vs. local vs. Saint Mary’s College.
  •  If able to report, all positions would be viable and needed for the production of meals.  Food Services are considered a “critical element” of the campus community.
  •  Coordinate with Security the possibility of helping to transport individual food service workers to the dining hall if the case were extreme.
  •  In the event of an emergency, all individuals would be responsible for the production of meals.
  •  Determine the need and feasibility of setting up “Comfort Stations” or delivering, as needed, food and supplies around campus.
  •  In the case of a Type 3 and 4 emergency, coordinate with Director of Media Relations on supplying food and beverages to the media assembled in the Club House (Dalloway’s).

  

 Finance and Procurement

 

  •  Procure essential materials and services to support all the emergency representatives.
  •  Assist with the identification of alternate locations for critical housing and academic functions.
  •  Evaluate damaged assets.
  •  Assist Incident Command Team, as necessary.
  •  Assist with communication, and notification of, key suppliers.

     

Women's Health 

  Health Center / Counseling Center

  •  Provide triage of any injured.
  •  Administer care for the injured.
  •  Provide oversight and instruction to community members or others assisting with injured.
  •  Provide crisis counseling, support and debriefing for victims and others.
  •  Provide referral sources as needed.

 Human Resources 

 

 

  •   Provide assistance as directed by the Emergency Management Team.
  •  Provide communication link with employees, both on and off-site.
  •  Notify employees’ emergency contacts as necessary.
  •  Provide roster information of employees on-campus by building.
  •  Coordinate with the College’s insurance carriers as needed.

 Marketing Communications

  •   Oversee and participate in all spoken and written communication.
  •  Recommend which elements of the overall emergency plan are made available to the public.
  •  Develop a situational matrix to guide the EMT and MarCom communication activities during a Type 3 or 4 crisis, including:

 

  1.  Communication vehicle (taking facility constraints into consideration, i.e. no power, no Web access, no phone capability, etc.
  2.  Audience identification.
  3.  Identification of communicator for each audience, and at what point in the crisis that communication begins
  •   Assemble facts based on input from Incident Command.
  •  Determine and coordinate messaging to each individual responsible for communicating with key audiences, as identified in the matrix.
  •  Work with Information Technology to provide an up-to-date news repository on the Saint Mary’s College Web site.
  •  Work closely with phone service provider to pre-establish a phone number that will be used in emergency communications and develop a plan for emergency use.
  •  Regularly update messages to emergency phone number/system.
  •  Provide daily debriefing to the EMT, providing an evaluation of communications (what worked and what did not) to allow for adjustments.

 Campus Ministry

  •  Provide assistance and pastoral support during evacuations. 
  •   Provide assistance and pastoral support with the injured.
  •  Provide assistance and support at the hospital, if appropriate.
  •  Provide sacraments of the Church if appropriate.

     

Academic Division needs and roles in an emergency

The critical functions that need to be addressed depend on the type of emergency/disaster and the period of time (when and duration) academic services will be unavailable. For example, if an event occurs during the summer or, like Hurricane Katrina, occurs at the beginning of the fall semester, the critical functions will differ from those needed if an event occurs a few weeks prior to graduation, or during fall or spring registration.  The critical functions of the several key offices of the academic division described below are based on the severity of the event character as maximal, moderate, or minimal.

  

Vice-President and Dean of Faculty

  • Maximal event:  ends the semester (Weeks 11-15) or relocates students and faculty to alternative colleges for pursuit of study (Weeks 1-10); secures office and all personnel and department records; contacts department chairs regarding communication with faculty on personnel matters, procedures to follow for cancelling courses, evacuation or continuance of classes; clarifies to students credit earned because of disruption
  •  Moderate event: provides clear instructions on personnel matters, such as contracts, sabbaticals, and rank and tenure processes if disrupted.  Provides delivery of curriculum if applicable by identifying local alternative learning spaces and modes of delivery
  •  Minimal event: contacts department chairs regarding communication with faculty and students on daily basis about delivery of curriculum and instruction; works with individual faculty and Chairs on disruption of specific classes and services.

 

 

 

 

 
 
Registrar
  •  Maximal event:  Secures student records; provides services from remote site
  •  Moderate event: Provides information to students and faculty about academic records, including the provision of transcripts, grade submission and availability, etc.
  •  Minimum event:  relocates classes, provides a registration system for classes, and all registration related services such as drop/add, withdrawal, etc.

 

 
 
Academic Affairs and First Year Studies   
  • Maximal event:  Answers basic advising questions; liaison with Registrar’s office; final clearance of graduating seniors

  •  Moderate: Insure lst Years and Sophomores are properly registered for upcoming semester, provide advising information to departments regarding general education, provide basic services to students such as transcript evaluation, approvals for withdrawals, leaves of absence, and other academic policies.

  •  Minimum: alternative on-line or email system of advising

 

 

 
 
Center for Women’s InterCultural Leadership
  •  Maximal event:  Contact local embassy;  if necessary, insure safe transport of international students to home or provide alternative site for Americans studying abroad

  •  Moderate: advise students and help with academic services in lieu of traditional modes

  • Minimum: contact international students on campus and all students studying abroad   

     

Library
  • Maximal event: secures collections and services; secures archives; arranges for delivery of all incoming materials to alternative sites; provides library services at alternative site

  •  Moderate event: provides clear instructions on access to collections and services through alternative processes

  •  Minimal event: secures collections and services; secures archives

     

 

 

 

 

Career Crossings 
  • Maximal event: provides services for students applying to internships,  professional school and graduate school at alternative site; arranges off-site appointments with prospective employers
  •  Moderate event : provides bulk of services (resume building, psychometric testing, credential services, etc.) electronically
  •  Minimal: secures all records and resources; communicates to students and constituencies electronically

     

 

 

 

 

Academic Departments/Programs For all of these, chairs contact faculty and communicate essential academic expectations for continuation (or suspension) of academic services.  Chairs must also secure copies of syllabi, faculty files, major files, and any department-specific files (such as those needed for accredited departments).

  • Maximum event: Chairs communicate to instructors that they are to end the semester and submit grades (if event occurs in Weeks 11-15) or to relocate with students to continue classes (if in Weeks 1-10).
  •  Moderate event :  Identify an alternative mode of course delivery using electronic communication
  •  Minimal event: Identify an alternative mode of course delivery using electronic communication, or  combine classes where campus instruction is feasible

     

 

 

  

 


V       Emergency Structure Chart

The emergency structure chart is found on the full version plan located on the Saint Mary's College intranet site.

 

 

 

 

 

 

 

 

 

 

 

 

VI    Student/Faculty/Staff Responsibilities        

 

Student Responsibilities The Saint Mary’s College All Hazards Emergency Plan provides procedures for the safe and orderly evacuation of affected areas in case of emergencies.  There may be some incidents when students may be directed to “Shelter in Place” for example during a hazardous material spill or weather related emergency.  

 

 

Students should:

 

 

  •  Become familiar with “What to do in an Emergency” by referencing information posted on the Saint Mary’s College website for emergency procedures. 
  •   Become familiar with the evacuation route/chart posted in all buildings on campus.
  •  In the event of an evacuation, not re-enter the building until Security, the Hall Director or other emergency personnel advise that it is safe to do so.
  •  In the event of a need to “Shelter in Place”, remain calm, follow instructions on where to stay and not leave until instructed to do so by Security, your instructor, or other emergency personnel.
  •  Direct all media questions to the Director of Media Relations to assure that the press is getting the most accurate information.

     

 

 

Faculty Responsibilities   

 

The Saint Mary’s College All Hazards Emergency Plan provides procedures for the      safe and orderly evacuation of affected areas in case of emergencies.  In some         incidents, personnel may need to “Shelter in Place”, for example a hazardous material         spill or a weather related emergency.  The role of faculty members during            evacuation or “Shelter in Place” situations is crucial to the safety of students.   

Faculty members should: 

 

 

  •   Become familiar with the “What to do in an Emergency” by referencing information posted on the Saint Mary’s College website and in this manual.
  •  Become familiar with the evacuation route/chart posted in your area and the building evacuation procedures listed later in this manual.
  •  Review the evacuation route/chart with students in your classroom, on a regular basis. 
  •   In the event of an evacuation, lead your students to the designated assembly point for your building.
  •  Not re-enter the building unless Security, the Hall Director or other emergency personnel advise it is safe to do so.
  •  If you know of any student/s absent during the evacuation, report this information to emergency personnel to prevent an unnecessary search.
  •  In the event of a need to “Shelter in Place”, remain calm and encourage others to do so as well.  Remain in place until instructed to move by Security or other emergency personnel. 
  •   If you are instructed to “Shelter in Place”, close all windows and doors and seal cracks with tape or clothing.  You may be instructed to move to a safer location within your building, such as an interior room or lower level. 
  •   Try to maintain order with your students until clarification of the situation has been given by Security or other emergency personnel. 
  •   If you have a student with a disability in your class, become familiar with how to assist her/him during an emergency.  Review the procedure for Assisting Persons with Disabilities in the Emergency Evacuation Plan.
  •  Review any safety related information with your students upon request.
  •  Direct all media questions to the Director of Media Relations to assure that the press is getting the most accurate information.

     

 

 

Staff Responsibilities   

 

 The Saint Mary’s College All Hazard Emergency Response Plan provides procedures             for the safe and orderly evacuation of affected areas in case of fire or other emergencies.             In some incidents, personnel may need to “Shelter in Place” such as a hazardous material   spill or weather related emergency.  The role of staff members during an evacuation or    “Shelter in Place” is important for the safety of students, visitors, and other personnel.   

Staff members should:

 

 

  •  Become familiar with the “What to do in an Emergency” information posted on the Saint Mary’s College website and in this manual.
  •  Become familiar with the evacuation route/chart posted in your area and the building evacuation procedures enumerated later in this manual. 
  •   In the event of an evacuation, assist others to safety if you are able to do so.
  •  Not re-enter the building unless Security, the Hall Director or other emergency personnel advise it is safe to do so.
  •  Assemble in the pre-designated areas and await further instruction from emergency personnel.
  • In the event of a need to “Shelter in Place”, remain calm and encourage others to do so as well and remain in place until instructed to move by Security or other emergency personnel.
  • If you are instructed to “Shelter in Place”, close all windows and doors and seal cracks with tape or clothing.  You may be instructed to move to a safer location within your building, such as an interior room or lower level.
  • Try to maintain order until clarification has been given by Security or other emergency personnel.
  • Direct all media questions to the Director of Media Relations to assure that the press is getting the most accurate information.

     

The preceding is a condensed version of the Saint Mary's College All Hazards Plan.  The full plan is available on the Saint Mary's College intranet site, only to Administrators, Faculty, Staff and Students of Saint Mary's College.

Additional Emergency Planning Tips below:

Emergency Planning Tips 

 

 

Emergency Communications

  • Keeping the campus community informed

Homeland Security Advisory

  • What is a Heightened State of Alert?

Family Action Plan

  • General Advice for keeping loved ones safe and in-touch
EMERGENCY Information @Saint Mary's College


While the risk for natural or manmade disaster on schools is low...

Saint Mary's College is proactively responding by increasing security patrols and taking other measures to enhance the safety and security of our campus. All students, faculty and staff are encouraged to be prepared in the event of any emergency or disaster. The links on this page will help you prepare and respond by offering direction and advice on what to do, what to have on-hand, where to go and how best to communicate in the event of a chemical, biological or other threat to the community.

Please take the time to become familiar with the information provided, and we suggest you print a copy to keep for reference. Check back often for new and expanded information and feel free to contact the Security Department at extension 5000 or ( 574) 284-5000 with questions or concerns.


Statement for Students, Faculty, Staff:

In the event of a security emergency that might include a chemical or biological threat to campus, an alert will be given to the campus by e-mail, telephone, web, and direct contact. Everyone must exercise appropriate judgement in providing for your own personal safety. Be aware of emergency recommendations, i.e. Homeland Security.

The following procedures should be initiated:

Students are encouraged to equip their rooms with the following supplies:

  • Bottled water
  • Ready to eat non-perishable items that are sealed or canned and do not require cooking.
  • Include a manual can opener.
  • Battery operated radio and extra batteries.
  • Battery operated flashlight and extra batteries (power outages may occur).
  • Current medications (at least a four day supply),
  • First aid items- i.e. band-aids, antiseptic, gauze, tape
  • Hygiene items- i.e. deoderant, wet-wipes, toothbrush, toothpaste, hand sanitizer (waterless kind), etc.
  • Blanket and pillow

It is advised to keep these items pre-packed to take with you in the event of an emergency evacuation.

Where to go:

During an emergency you will be instructed to evacuate your building, stay put (Shelter in Place), or possibly evacuate the campus.  Listen to and follow all instructions given by Security or emergency responders.  Refer to the college All Hazards Plan on the college home page of the intranet for incident specific protocols, evacuation procedures, and other valuable emergency information.


Be aware of those needing Assistance

Be aware of people with disabilities in your area who might require assistance in emergency situations. Be prepared to render assistance if necessary. If you have a disability and you are unable to get to the designated evacuation point, please call 9-1-1 and tell the dispatcher your location. If you must move, inform the dispatcher that you will wait by the stairwell nearest your room/office. Ask persons exiting the stairway to notify the Security Department of your location.

Voice Mail for incoming calls

Telecommunications has set up a voice mail message system for incoming calls. Parents and other concerned parties who will likely call will hear a voice mail message announcing our status. The voice mail will be updated regularly so that all callers will know that we are fine. There will be three numbers that callers may use:

  • (574) 284-4000
  • (574) 284-5000
  • (866) 574-0762- toll free number

NOTE: The voice mail will be used, and the toll free number is valid ONLY if the All Hazards Emergency Response Plan is in effect. Please share this information with family members, emphasizing the fact that the voice mail will be activated ONLY if the Emergency Response Plan is in effect.

Important Suggested Information to Stay in Touch with Family and Friends.

  • Develop a personal contact plan, including phone numbers and schedules,
  • Do not be alarmed if phone lines/circuits are busy for an extended period of time.
  • Be familiar with preparedness guidelines issued by the Homeland Security Office: http://www.whitehouse.gov/ .
  • Stay tuned to national networks for up to date information.
  • Please make it a habit to close all windows (or don't open them) when you leave your office, classroom, dorm room.

Do not panic. Remain calm.

Top


Emergency Communications: Steps the College will take to keep the campus community informed

Communication Topics:

  • Cancellation of classes and other events
  • Status of the emergency
  • Emergency instructions

Communication Methods:

  • Direct contact. Designated individuals in each building will go door-to-door alerting occupants to the potential danger and directing them to safety.

  • Security Web page

  • Messaging through the Blackboard Connect-Ed emergency notification system 

  • An emergency toll-free number (866) 574-0762 will feature regularly updated messages regarding the status of the emergency. Parents and other concerned parties can call this number for information. This number will be distributed to media and via the Web. Callers may also use two local numbers: (574) 284-4000 and (574) 284-5000.

  • Posted flyers in designated locations

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What is a "Heightened Security State of Alert?

"A mindset that leads you to notice unusual or suspicious behavior or circumstances and reporting your observations to authorities in a logical, ration and timely manner."

Heightened Security is not intended to induce fear and panic. People should go about their normal business while paying particular attention to their surroundings.

Be aware of and report to Security (284-5000):

Suspicious Behavior/Circumstances:

  • People in buildings or areas who do not appear to be conducting legitimate business.
  • People monitoring areas, buildings or entrances.
  • Unauthorized people in restricted, sensitive or private areas.
  • People requesting information with no apparent need for that information.
  • People wearing clothing not consistent with the weather conditions at mass population events (bulky coat in warm weather etc.)
  • Abandoned parcels or other items in unusual locations or high traffic areas.
  • Individual attempting to access utility locations (water, electrical, petroleum, telecommunications, information systems).
  • Multiple persons who appear to be working in unison, committing the above.

Be Alert to:

  • Abandoned Vehicles
  • Vehicles Parked Near Buildings or Public and Common Areas
  • Unexpected/Unfamiliar Delivery Trucks
  • Unfamiliar Vehicles Parked for Long Periods
  • Vehicles Containing Unusual/Suspicious Parcels or Materia
  • Vehicles Arriving and Being Left Behind at Off Hours
  • Substances Leaking or Spilling from Vehicles

Building/Office Security:

  • Don't prop open building/residence hall entrance doors/windows. Rectify these situations when you observe them.

  • Account for and secure keys. Don't leave them unattended or give to unauthorized persons. Report lost keys to building manager/department head.

  • Account for and secure all sensitive material/information when not able to attend to it.

  • Account for and secure sensitive deliveries in a timely manner.

  • Secure all areas when not attended.

  • Be aware of unfamiliar persons in or visitors to your office/lab etc.

  • Protect access codes, combinations and cards, change codes regularly.

  • Report compromised codes to the person in charge of area.

  • Be Prepared: Take time out to familiarize yourself with building evacuation plans/routes.

  • Report suspicious tampering with physical security (doors, locks, etc.)

  • Talk with co-workers; know what is out-of-place (unclaimed items etc.)

  • Have a "contact plan" including phone numbers and schedules to stay in touch with family and friends

  • Do not be alarmed if phone lines/circuits are busy for an extended period of time.

  • Be familiar with preparedness guidelines issued by the Homeland Security Office: http://www.whitehouse.gov/

  • Stay tuned to National Networks for up to date information.

  • Do not panic. Remain calm.

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Family Action Plan - General Advice for keeping loved ones safe and in-touch

If an attack or disaster strikes, we need to feel secure in the knowledge that we've developed a plan to keep the members of our families safe and in-touch with one another. The following information is based on recommendations from the American Red Cross as a guide for developing a family emergency plan.

Make a Plan for your Family

  • Meet with your family to discuss why you need to prepare for a disaster.

  • Explain the dangers of fire, severe weather and earthquakes to children. Plan to share responsibilities and work together as a team.

  • Discuss the types of disasters that are most likely to happen. Explain what to do in each case.

  • Pick two places to meet:
    - Right outside your home in case of an emergency, like a fire.
    - Beyond your neighborhood in case you can’t return home.
    -
    Everyone must know the address and phone number.

  • Ask an out-of-state friend to be your "family contact." After a disaster, making local calls may be difficult or impossible, and it’s often easier to call long distance. Family members should call this person and tell them where they are. Everyone must know the contact’s phone number.

Prepare for an Emergency

  • Learn about your community’s warning signals: what they sound like and what you should do when you hear them.

  • Find out about the disaster plans at your workplace, your children’s school or day care center, and other places where your family spends time.

  • Determine who will pick up and watch over your children if they must leave school.

  • Identify relatives or friends who can care for your children or elderly family members if you must stay at work.

  • Ask about animal care after a disaster. Animals are not permitted inside emergency shelters because of health regulations.

  • Prepare to help elderly or disabled neighbors or family members, if needed.

Preparing your Family for an Emergency: Talking with your Children

Parents may choose not to share family disaster planning information directly with very young children, who may become frightened. If you plan to include your school-aged children in the development of the plan, the following suggestions may be helpful:

  • In simple language, explain why it is important to have the family emergency plan

  • Explain that nothing bad is happening at this moment.

  • Involve your children in the planning. For example, they can help to check for batteries, help purchase supplies, etc.

  • Reassure children that they will be protected by a friend, relative or someone else who cares about them until parents can arrive.

  • Do not make things seem worse than they are. Remember that children will be as calm and cooperative as the adults around them.

  • Explain that it is okay to feel scared or afraid.Older children and teens may ask if this plan relates to terrorism. Explain that the events of September 11 remind all parents of the need to be sure that they have plans in place in the event the parent is delayed leaving work. If your child or teen watched news coverage, he or she may be aware that some children and their parents had a difficult time reuniting.

  • If they are already aware of this situation, you can offer the family plan as your personal way to ensure that you will be reunited safely and as soon as possible.

As a parent, you know your child best. You can make the best decision about how much information to share.

Emergency Checklist

Post all emergency phone numbers.

Teach your children how and when to dial emergency numbers, such as 911

Show family members how to turn off the natural gas, water and electricity to your home.

Teach all family members how to use a fire extinguisher. Purchase one if necessary. An ABC-type fire extinguisher is best.

Install smoke and carbon monoxide detectors on all levels of your home.

Determine the best escape routes for evacuating your home.

Determine the safest spot in your home for disasters such as tornadoes.

Evaluate your home for hazards, such as shelves that could tip over during an earthquake. Then eliminate the hazards.

Local Emergency Phone Numbers

 



St. Joseph County Police

(574) 235-9611

Indiana State Police

(574) 546-4900

Notre Dame Security/Police

(574) 631-5555

South Bend Police

(574) 235-9201

Mishawaka Police

(574) 258-1683

Roseland* Police*

(574) 272-6485

 

 

Saint Joseph Regional Medical Center (574) 237-7111

 


Please take the time to become familiar with the information provided, and we suggest you print a copy to keep for reference. Check back often for new and expanded information and feel free to contact the Security Department at extension 5000 with questions or concerns.

 

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