January 1, 2023 to December 31, 2023

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Health Insurance


Two (2) Preferred Provider Option (PPO) medical plans and One (1) High Deductible Health Plan (HDHP) are available including options for both single and family coverage. All plans provide access to a Blue Cross Blue Shield network and a prescription drug plan through Express Scripts or Smart 90 at Walgreens. Coverage is effective on your employment date.

Dental Insurance


Three (3) dental plan options are available including options for both single and family coverage. Coverage is available on your employment date.

Vision Plan


Two (2) vision plan options are available including options for family, employee + 1, and signle coverage. Coverage is available on the first of the month following your employment date.

Basic Life — Accidental Death and Dismemberment


Coverage in amount equal to 200% of basic annual earnings with a maximum benefit of $50,000.

Optional Life Insurance


Employees may purchase insurance equal up to 7 times the employee’s annual base salary rounded to the nearest thousand to a maximum of $500,000.  Premiums are based on age-banded rates.  Evidence of Insurability may be required.

Spousal Life Insurance


Spousal life insurance is available equal up to 3.5 times the employee’s annual base salary rounded to the nearest thousand not to exceed 50% of the employees elected optional life amount.  Evidence of Insurability may be required.

Dependent Life Insurance


Dependent life insurance is available for children aged 14 days – 19 years (25 if full time student) based on the following increments of $2,000, $5,000, $10,000 or $20,000.  Employee must be enrolled in optional life insurance.

Retirement Plan


Employees are covered under the Teacher’s Insurance and Annuity Association-College Retirement Equities Fund (TIAA-CREF. Less than 2 years employment: Required minimum employee contribution is 3% to receive a 5% employer contribution. After 2 years of employment Employer matching contribution is up to 10% based on employee contribution. Three (3) year cliff vesting.

Health Savings Account


Health Savings Accounts are available if participating in one of the College's qualified high deductible health plans.  

Long-term Disability Plan


After six months of total disability, plan provides 60% of salary up to $10,000 per month.  Plan provides for continuation of contributions to the TIAA-CREF retirement plan during period of employee’s disability.

Short-Term Disability Plan


Participation optional.  Short Term Disability insurance pays you a portion of your earnings if you can’t work because of a disabling illness or injury.  Benefits could continue until you are eligible for Long Term Disability. This is a voluntary benefit.

Flexible Spending Accounts


There are two Flexible Spending Accounts, the Medical Care Spending Account and the Dependent Care Spending Account, that enable you to set aside pre-tax dollars to pay for eligible health care or dependent care out-of-pocket expenses. Participation is optional. 

Adoption Benefit


After one (1) year of employment, reimbursement of up to $2,000 of expenses incurred in the process of adopting a child will be available.

Critical Illness Insurance

The Critical Illness Plan provides cash benefits when an insured person is diagnosed with a covered critical illness. The benefit is paid directly to the employee in a lump-sum amount to help fill in gaps with major medical insurance, protect assets or cover other living expenses. This is available for employees, spouses, and dependent children in increments of $5,000.

Direct Deposit


Saint Mary’s does not issue payroll checks.  Pay is direct deposited.  We can accommodate any bank of your choice for direct deposit purposes. A branch of 1st Source Bank is located on campus for convenience. You may open a free checking or savings account. Salaried employees are paid bi-weekly over 26 pays for calendar year and 22 pays for academic year.

Moving Expenses


10% of starting salary up to $5,000 max.

Employee Assistance Program


Program designed to provide confidential counseling services to employees and their family members to include 5 visits per eligible family member. The Program covers individual, family and marital counseling as well as a variety of additional counseling needs.   

Saint Mary’s College Tuition Remission



Eligible to enroll in Saint Mary’s classes on a tuition free basis or reduced tuition basis. Eligibility period is based on years of service with SMC in which a % is paid years 1-3.  After 4 years of service, tuition is 100% paid. 

University of Notre Dame Tution Remission


Eligible after 7 years of employment, a dependent child who meets admission requirements and is formally admitted to the University of Notre Dame is eligible to receive a portion of their tuition paid.  Additional information can be discussed with the Office of Human Resources.

Exchange & Cooperative Programs



Employees and Dependent children of full-time employees are eligible to apply for tuition remission at another member college. Saint Mary’s College participates in three (3) different consortiums.  Full-time employees are eligible after three (3) years of employment.



Salaried employees working a calendar year schedule earn 22 vacation days per year accrued at the rate of 6.77 hours per pay. Salaried employees working an academic year schedule do not earn vacation during the summer months

Sick Time


Time off with pay for personal illness or injury is earned at the rate of one day per month for each month of continuous active service

Personal Time


Under this policy, all full-time employees are eligible to use up to 5 days per fiscal year of accumulated sick time for paid personal business time. This personal time will be deducted from accrued sick time

Paid Holidays


Christmas Day, the day before or after Christmas, New Year’s Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, and Good Friday. Other days as authorized by the President.

Staff Discounts and Privileges


Your Saint Mary’s ID will allow you a 20% discount at the Saint Mary’s College bookstore, as well as a discount at the Notre Dame Bookstore. Discounts are also available for many cultural and athletic events. Employees also may access the library, and athletic facility. Various discounts are also available including car rentals and AT&T Wireless (subject to change without notice).

This Benefits in Brief attempts to summarize benefits. For a complete explanation of the benefit, the Employee Handbook and/or Summary Plan Description serve as the definitive source on the benefits available.