Summer Camp Parent Information
Take a moment to browse this page to find helpful information and answers to our most frequently asked questions. You may also feel welcome to contact us at (574) 284-4778 or by email at email@example.com
Gift Certificates & Sponsorships
Share the Gift of Camp
Our summer camps are a great gift to buy for the young women in your life. More information about purchasing a summer camp gift can be found here.
Sponsor a Camper
Each year, we receive scholarship requests for our summer camps. If you are interested in either sponsoring a camper or contributing to our scholarship fund, please email us at firstname.lastname@example.org. Thank you for your consideration and contribution!
Scholarships, Expense Money, & Refunds
Early Registration discounts may be available for select summer camps. To see the cost associated with each of our camps and early-bird deadlines, please navigate to that specific camp page.
We have a limited amount of need-based scholarships available for the following summer camps:
- Fine Arts Day Camp
- Fine Arts Overnight Camp
- Fashion Camp
- Forensic Science Camp
- Learn U Camp
- Startup Moxie Bootcamp
To be considered for financial assistance, please submit a scholarship application by May 1, 2020. If no financial aid or not enough aid is granted, you may elect to cancel your summer camp registration for a full refund by June 1.
Applicants will be informed of financial assistance by May 15.
Our scholarship application can be found here.
Campers will be able to visit the bookstore during summer camp. For this reason, campers may bring additional money for incidentals or other purchases. All campers are responsible for their own money.
All refund requests must be made in writing and will be considered by the camp staff in a timely manner.
Please note that all of our overnight camps, except Embody, have a $100 non-refundable deposit and all of our day camps have a $50 non-refundable deposit.
Between May 15 and June 1: In the event of a serious medical or personal reason, our summer camp office will refund fifty percent (50%) of our Athletic Day Summer Camp Tuition. Verification may be required.
Between June 1 and June 28: In the event of a serious medical or personal reason, our summer camp office will refund fifty percent (50%) of our overnight camps and Fine Arts Day Summer Camp Tuition. Verification may be required.
After June 1 refund requests will not be accepted for our athletic day camps.
After June 28 refund requests will not be accepted for our overnight camps and our Fine Arts Day Camp.
Educators, Instructors, and Coaches
Saint Mary’s Summer Camps are led by educators, instructors, and coaches who provide professional and personal instruction. Summer camp classes take place on the campus of Saint Mary’s College, in classrooms, laboratories, studios, and athletic fields.
Saint Mary’s College is committed to providing a safe and enjoyable experience. For this reason all staff members who participate in Saint Mary’s College Summer Camps have passed background checks, received Title IX training, and are trained by our Campus Safety Department.
Staying on Campus
During overnight summer camps, campers live in the beautiful and historic residence halls on campus. Each residence hall is staffed with trained desk workers, counselors, and an overnight staff member to ensure a protected environment. This campus experience is a vital learning experience, especially for young girls considering college.
Residence halls are configured with double, triple, and quadruple rooms. Campers may request specific roommates when filling out their summer camp registration form.
Please note that during check-out, rooms are inspected for damage. If damages are found, parents/guardians will be invoiced for the repairs and/or replacement items. If a camper loses her key, the parent/guardian will be charged a $30 replacement fee.
This year, Saint Mary’s College will provide air conditioning in the hallways of Holy Cross Hall where our Fine Arts, Fashion, and Forensic Science campers will be staying. Please note that all campers not staying in Holy Cross Hall are encouraged to bring their own fans.
Transportation to and from the South Bend Airport and Amtrak is available for an additional fee.* This service can be purchased on our summer camp registration form. Please note that we do not provide housing or supervision of campers before or after our summer camp sessions. If you are in need of additional housing for your camper, The Inn at Saint Mary’s and Hilton Garden Inn are located on campus.
*Transportation is not available for Embody Summer Theology Institute
Saint Mary’s College provides professional and nutritious meals in the Noble Family Dining Hall. Campers are provided “all-you-care-to-eat” meals with a wide variety of menus. Dietary restrictions can be listed during registration and will be passed on to the campus food provider, Sodexo. Additional information on dining services can be found here.
Overnight campers receive breakfast, lunch, and dinner during their summer camp sessions.
A camp nurse is available during all of our overnight summer camp sessions. Any prescription(s) and over-the-counter medications (including vitamins, antacids, pain relievers, etc.) that your camper may take must be administered by one of the camp nurses. All of your camper’s health and medicine information will be collected on our summer camp registration form.
When you check-in to your summer camp session, nurse staff will be on site collecting any medication and/or prescriptions. During check-out, you will be able to collect any of your camper’s remaining medication. Any remaining unclaimed medications will be properly discarded.
If at any point during the summer camp session a camper experiences an illness or injury, a nurse or camp staff member will contact the camper’s parent or guardian. Additional information about illness and injuries can be found on our summer camp registration form.
We are unable to administer medication and/or prescriptions to our day campers. Questions regarding this policy may be answered by the Summer Camps Department at email@example.com.
For athletic summer camps, a certified athletic trainer will be available to provide health care services including emergency care, injury prevention, injury evaluation, and proper referral. The athletic training staff can be reached at (574) 284-4335 with any questions or concerns.
Homesickness and Visiting
Homesickness may be an issue at camp, especially for campers who are away from home for the first time. Staff members have been trained to react to homesickness with compassion and sympathy. Counselors will help homesick campers focus on exciting camp activities, making new friends, and embracing fun atmosphere of the summer camp experience.
Each of our Saint Mary’s Summer Camps follow a “No Visiting” policy except in the event of an emergency. Please note that we will only release a camper to the specified individuals listed in the Pick-Up Permission section of the summer camp registration form. All individuals will be asked to show proof of identification before releasing a camper to them.
Emergency situations can be reported to the Summer Camp Office at (574) 284-4778.
Bad weather? No worries.
In the case of inclement weather, all outdoor camp activities will be altered as follows:
- Lightning: All activities are moved inside
- Tornado warning: Campers will be escorted inside to the sub-level building area. If campers are in a residence hall, they will be escorted to the lowest level of the building.
- Excessive heat: Outdoor participants will be instructed to take more water breaks and will be monitored by our camp staff.
Saint Mary’s College strives to provide a positive and enriching experience for campers. To ensure a positive experience for all of our campers, The Office of Saint Mary’s Summer Camps has established the following rules:
- Campers are required to follow all instructions provided by camp faculty, instructors, and staff.
- Campers must be respectful of other campers and camp staff.
- Campers must respect the property of others.
- Campers must keep rooms clean and orderly.
- Campers are not permitted to leave their groups or Saint Mary’s College campus without staff supervision.
Any minor infraction will result in a verbal reprimand or warning from the Camp Director. Serious infractions will result in a verbal warning and a parent/guardian will be notified by the Camp Director. If infractions continue, campers may be expelled from camp.
Grounds for immediate expulsion may include, but are not limited to use of alcohol or drugs, activating fire alarms, theft, vandalism, or the use of any item that endangers an individual or College property.
Saint Mary’s College will not refund any fees for campers who are dismissed from camp for serious or repeated code of conduct violations