Administrative Vacancies

 

Those applying for the following positions should submit a cover letter, resume and the names and contact numbers of three (3) professional references to:  Saint Mary's College, Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556 or electronically to hr@saintmarys.edu.

 

Assistant Director of Financial Aid - Loan Specialist:  

Saint Mary’s College seeks an Assistant Director of Financial Aid to counsel students and parents on the financial aid process, eligibility requirements, and long-term financial aid planning. This position manages the student and parent loan programs, coordinates the aid authorization and disbursement process with the Business Office and manages the College’s student financial literacy program. Occasional pubic speaking is required. Qualifications include a bachelor’s degree, excellent communication and customer service skills, and knowledge of federal and state financial aid regulations. Qualified applicants should submit a cover letter and resume to Saint Mary's College, Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556 or send electronically to hr@saintmarys.edu.  For a more detailed job description, please see below:  

SUPERVISION RECEIVED

Receives general supervision from the Director of Financial Aid.

SUPERVISION EXERCISED

May exercise supervision over administrative staff, clerical staff and student employees.

QUALIFICATIONS

• Bachelor's degree

• Excellent communication and customer service skills, both verbal and written.

• Knowledge of federal and state financial aid regulations.

• Ability to work independently and also to work well with others in a team environment.

• Ability to project a positive public image.

• Willingness and ability to travel for training or outreach activities

ADDITIONAL DESIRED QUALIFICATIONS

The ideal candidate will have a minimum of two years experience in financial aid administration with particular experience in the following areas:

• Working with Ellucian Banner

• Using the CSS Profile to determine need for institutional methodology

• Familiarity with federal and alternative loan programs

• Public speaking

• Working with Word, Excel, Access and PowerPoint

• Managing and supervising staff

ESSENTIAL JOB FUNCTIONS

• Manages all aspects of student and parent loans, from application processing to loan reconciliation and exit interview counseling. The person in this position functions as the office expert on all matters related to federal and private loan eligibility and processing.

• Works closely with Business Office staff to coordinate aid authorization and disbursement.

• Develops and implements financial education/literacy programming for students.

• Counsels students and parents in regards to the financial aid process and eligibility.

• Performs verification, need analysis and packaging in accordance with current federal and institutional guidelines.

EXAMPLES OF DUTIES

• Coordinates all aspects of federal and private student loans programs, including:

o Reviewing and updating policies and procedures related to loans

o Coordinates loan certification processes

o Coordinates, tracks and conducts necessary follow-up on loan disbursements

o Reconciles loan disbursements with the Business Office

o Prepares statistical reports on loan indebtedness and defaults

o Monitors Saint Mary’s cohort default rates

o Coordinates federal exit interviews

o Serves as the Office liaison with lender representatives

o As needed, conducts lender survey for preferred lenders

• Coordinates the financial aid authorization and disbursement process with the Business Office.

• Assists with Banner implementation by performing testing in assigned functional areas.

• Assists the Director in managing the Financial Aid Office and serves as office manager in the Director’s absence.

• Performs verification, need analysis and packaging in accordance with current federal and institutional guidelines.

• Completes data entry of award packages into Banner.

• Prepares correspondence required to resolve application conflicts.

• Provides counseling to students and parents regarding the financial aid application process and eligibility requirements.

• Participates in on-campus and off-campus programs that relate to federal and institutional financial aid programs as a representative of Saint Mary’s College.

• In conjunction with the Director, develops, executes and assesses policies and procedures for the administration of all financial aid programs; specifically the state grant and federal employment programs.

• Monitors Federal and state regulatory changes and provides suggestions to Director for regulatory compliance.

• Assists Director in the preparation of funding requests, and all federal, state, athletic, institutional, and outside agency reports.

• Assists Director in preparing written publication materials used for recruitment, website, and other sources as requested.

• Provides individual and group counseling to students, parents and high school personnel on and off campus.

• Performs other job-related duties as assigned by the Director.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Director - Center for Spirituality:  Saint Mary’s College, Notre Dame, IN, seeks a dynamic and creative Director for its Center for Spirituality, an internationally recognized center. Now in its 30th year, the Center fosters an academic climate for the study of spirituality, develops and facilitates programs, activities and projects that engage the College and civic community in fruitful dialogue and in theologically grounded praxis. Grounded in the tradition of the Sisters of the Holy Cross, the Center fosters engagement with the multi-faceted nature of spirituality and cross-disciplinary inquiry, reminding the College and others that the life of the mind and the life of the spirit are intimately connected and mutually enriching.  Candidates will be Roman Catholic with a doctoral degree in theology/spirituality or related fields; will have demonstrated excellence in academic leadership, and familiarity with current issues in spirituality/theology, and have a robust network of academic as well as other professional colleagues and prospective lecturers.

 

Director of Campus Ministry:  

Saint Mary’s College, Notre Dame, IN seeks a Director of Campus Ministry to provide strong collaborative leadership in the development of programs, activities and services that respond to the religious and spiritual needs of the students, faculty and staff. Candidates will be intellectually conversant with the Catholic Tradition and adept at ecumenical and interfaith outreach. Candidates will have administrative skills in team building, strategic planning and assessment.

Candidates will be Roman Catholic with a Master of Divinity or equivalent, 3 or more years of experience in Campus Ministry or related field; and background or pastoral experience that complement the mission of Saint Mary’s College and the philosophy of education of the Sisters of the Holy Cross.

 

Director of Gift Planning:  

Saint Mary’s College seeks a Director of Gift Planning responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to the College. Responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society. Qualifications include a bachelor’s degree, and five years of experience in planned or major giving in a higher education or community based non-profit. Strong knowledge of charitable trusts, gift annuities, and tax law preferred. Ability to travel required. For a detailed job description, please see below:

GENERAL STATEMENT OF RESPONSIBILITIES

The Director of Gift Planning is responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to Saint Mary’s College. The Director will be responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential while working closely with the Director of Development and the Vice President for College Relations. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society.

SUPERVISION RECEIVED

Receives general supervision from the Director of Development.

SUPERVISION EXERCISED

Exercises direct supervision over clerical staff.

QUALIFICATIONS

Must have at least five years of development experience preferably in planned or major giving in a higher education or community based non-profit. Exceptional interpersonal, organizational and communication skills (oral and written) essential. Director is required to have excellent analytical and legal skills and knowledge and is expected to understand relevant tax laws and planned giving vehicles and keep current on any changes in the field. Knowledge of Charitable trusts, gift annuities, pooled income funds, bequests and other planned gifts required. Strategic planning, strong presentation and relationship building skills are essential, along with the ability to manage a portfolio successfully.

Candidate should be a motivated, innovative, diplomatic, persistent energetic team player with the ability to manage a portfolio of donors successfully. Ability to travel required.

Bachelor's Degree required. MA or JD a plus.

ADDITIONAL DESIRED QUALIFICATIONS

Master's Degree in related field or law degree preferred.

Knowledge of specialized gift planning software preferred.

EXAMPLES OF RESPONSIBILITIES

Develops and manages a comprehensive gift planning program that includes prospect visits, relationship management, education of major gift staff, College boards and councils on gift planning basics, and the coordination of mailings, newsletters and emails to select audiences.

Coordinates all aspects and details of pending and completed planned gifts among the donor, the donor's advisors, the Business Office, the President's Office and the College's legal counsel.

Identifies, visits, cultivates, solicits and stewards a portfolio of 75-100 prospects.

Meets annual goal of visits with 10 donors per month, establishes and meets annual fundraising goals.

Prepares quarterly and annual progress reports and manages the gift planning budget.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Head Women's Soccer Coach (Part-time):  Saint Mary's College seeks a qualified individual to serve as our head women’s soccer coach. This part-time position will report to the Director of Athletics. The head soccer coach must have the ability to lead a competitive NCAA Division III program. Responsibilities include practice and game preparation, recruitment of qualified student-athletes, scheduling and travel, supervision of assistant coaches, and a commitment to compliance with institutional, league and NCAA rules. Saint Mary’s College is a member of the NCAA Division III and competes in the Michigan Intercollegiate Athletic Association. A Bachelor's degree is required with a master's degree preferred. Qualifications include three to five years of coaching experience and recruiting at the intercollegiate level highly desirable.

 

Major Gifts Director:  Saint Mary’s College seeks a Major Gifts Director to identify, qualify, cultivate and solicit partners within assigned regions with a gift capacity of $25,000+. Qualifications include a bachelor’s degree in a related field, and a minimum of five years of direct fundraising experience or transferable marketing/sales skills strongly preferred. Must have excellent oral and written communication skills, strong work ethic, and proven experience in achieving goals in prior positions. Extensive travel is necessary in order to achieve goal of 15 face to face visits each month with prospective and current donors.  A full job description is below:

SUPERVISION RECEIVED

Works in partnership with the Director of Development to engage the College’s closest partners resulting in increased investment in the College.

SUPERVISION EXERCISED

Exercises supervision over support staff and volunteers as assigned.

QUALIFICATIONS

• Bachelor’s degree required.

• Five years of fund raising experience or transferable marketing/sales skills strongly preferred.

• Must have excellent oral and written communication skills.

• Must possess reliable organizational and relationship building skills.

• Must have strong work ethic and proven experience in achieving goals in prior positions.

• Must be committed to mission of the College.

• Skill in completing tasks with little to no direction.

ADDITIONAL DESIRED QUALIFICATIONS

• Effective major gifts fundraiser who has a convincing track record of building long term relationships with prospective donors preferably in higher education.

• Basic understanding of planned giving.

ESSENTIAL JOB FUNCTIONS

Major Gifts

• Implement the College’s fundraising strategy as it relates to major gifts, including qualification, assessment, and cultivation of donors. Initiate and strengthen relationships with donors creating an individual plan for each. Use College resources, including Banner database and in house research, to identify top prospects and solicit individuals capable of providing one time gifts of $25,000 and greater.

• Extensive travel necessary to develop donor relationships across the country.

• Manage a personal portfolio of approximately 150 high-level major gift prospects.

o Set and meet both annual giving and major gift objectives for each of the 150 prospects under direct management.

o Implement qualification, cultivation, solicitation, and stewardship for each of the 150 prospects under direct management.

o Involve assigned prospects in the mission and priorities of the College.

• Help to promote Saint Mary’s planned giving program.

• Prepare materials for president and volunteers for high level engagement with key prospects.

• Perform other duties as assigned.

The successful candidate will be a

• Dynamic professional with direct major gifts experience, preferably in an independent school or higher education setting.

• Sophisticated fundraiser with strong interpersonal skills able to communicate with passion the mission of Saint Mary’s College.

• Strong writer with the ability to create and edit documents for prospective and current donors.

• Strategic thinker and a good listener who has demonstrated resourcefulness in working collaboratively with many constituencies.

• Successful and energetic individual experienced in recruiting and coordinating volunteers.

• Highly motivated representative of the College who is genuinely passionate about education and sincerely interested in others.

• An entrepreneurial individual with a good sense of humor.

 

 

 

 

Saint Mary's College is an Equal Opportunity Employer.  In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.