Administrative Vacancies

 

Those applying for the following positions should submit a cover letter, resume and the names and contact numbers of three (3) professional references to:  Saint Mary's College, Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556 or electronically to hr@saintmarys.edu.

 

Assistant Controller:  Saint Mary’s College seeks an Assistant Controller who is responsible for the efficient operation of the Business Office and performs assigned office and accounting functions. This position monitors bank balances, transfers funds, approves EFT transactions and prepares monthly financial statements. Qualifications include a bachelor’s degree with concentration in accounting, minimum of three years accounting experience and one year of supervisory experience.

 

Assistant Director of Marketing, Graduate Programs:  Saint Mary’s College seeks an Assistant Director of Marketing, Graduate Programs to manage the marketing and communication needs for the College’s graduate programs. This position participates in the planning of news and content strategies to increase the exposure, awareness, and understanding of the College’s graduate programs and will be responsible for tactical implementation. This position will perform a variety of design, writing, editing, media relations and web content management activities. Qualifications include a bachelor’s degree, with a minimum of 3 years related work experience providing content for web and media outlets. Excellent written and verbal communications skills, writing and editing skills and experience with web content management systems required.  

 

Director of Campus Ministry:  

Saint Mary’s College, Notre Dame, IN seeks a Director of Campus Ministry to provide strong collaborative leadership in the development of programs, activities and services that respond to the religious and spiritual needs of the students, faculty and staff. Candidates will be intellectually conversant with the Catholic Tradition and adept at ecumenical and interfaith outreach. Candidates will have administrative skills in team building, strategic planning and assessment.  Candidates will be Roman Catholic with a Master of Divinity or equivalent, 3 or more years of experience in Campus Ministry or related field; and background or pastoral experience that complement the mission of Saint Mary’s College and the philosophy of education of the Sisters of the Holy Cross. For a full job description, see below:

GENERAL STATEMENT OF DUTIES

Facilitate all planning and administrative responsibilities of Campus Ministry. Promote faith development in Catholic higher education. Oversee all Eucharistic and Non-Eucharistic liturgies, ministry to the sick and pastoral counseling/spiritual direction. Shared ministry includes collaboration with students, faculty and staff.

SUPERVISION RECEIEVED

Receive general supervision from the Vice President for Mission

SUPERVISION EXERCISED

Exercise direct supervision of members of the Campus Ministry Department and Wedding Coordinator

QUALIFICATIONS

Master of Divinity or appropriate degree in Theology; three or more years of pastoral experience in a Catholic institution

ESSENTIAL JOB FUNCTIONS

Collaborate with Directors in the Division for Mission for strategic planning and goal setting, implement Lay Ministry Program, Ministry Assistant Program, and Christian Initiation (RCIA). Collaborate with other Divisions and departments in the development of programs or liturgical services that respond to the needs of the community.

EXAMPLES OF DUTIES

I. Administration and Planning

A. Divisions of Mission Services

1. Report directly to Vice President for Mission

2. Receive job supervision weekly from Vice President for Mission.

3. Attend weekly Student Affairs Director Meetings and monthly Mission Services Meetings.

4. Facilitate and assist in the formulation of divisional goals and objectives.

5. Attend Mission Division meetings as scheduled.

6. Serve on college committees as appointed.

B. Department of Campus Ministry

1. Plan and coordinate in-service training, business, and reflection meetings.

2. Collaborate with all departments of Mission Division in developing, facilitating, and sponsoring programs.

3. Assist the Division of Mission by publicizing and encouraging involvement of faculty, staff, administration, and students in departmental programs.

4. Coordinate the educational and formational programs in Campus Ministry in collaboration with Divisions of Mission and Student Affairs, which respond to moral and spiritual needs of students.

5. Plan and administer Campus Ministry Budget.

6. Meet weekly with campus ministers and administrative assistant for job supervision.

7. Initiate and conduct all departmental evaluations.

8. Supervise and review all departmental publicity and correspondence.

9. Coordinate all facets of weddings being celebrated in Church of Loretto and Holy Spirit Chapel.

10. Coordinate the distribution of the Collection Fund in collaboration with the Sisters of the Holy Cross.

11. Meet regularly with the Spiritual Life Commissioner.

II. Education and Faith Formation

1. Develop programs, workshops, and faith formation opportunities, which are holistic in approach and which complement opportunities and education offered to the students through Academic Affairs, Mission, and Student Affairs.

2. Direct and develop in collaboration with Residence Life, the Ministry Assistant Program.

3. Identify and establish relationships with academic disciplines to plan and facilitate faith integration opportunities.

4. Coordinate and plan with other campus ministers opportunities for education and faith formation of campus ministry interns.

5. Collaborate with other departments in planning support groups, prayer services or discussion groups in such areas as death and loss, sexuality, etc.

III. Christian Initiation Faith Formation and Education

1. Assess the needs of the community for the spiritual formation/education components of Christian Initiation.

2. Design and facilitate the Initiation process. Collaborate with students, faculty, staff, and members of the Sisters of the Holy Cross as appropriate.

3. Design and facilitate a Confirmation Process for catechized Catholics in collaboration with the Diocesan celebration.

4. Select and prepare community sponsors, catechists and hospitality ministers for Initiation. Meet regularly for supervision, education, formation, and planning.

5. Assume responsibility for planning the ritual celebrations of the Rite in collaboration with the liturgical music coordinator, presider, and liturgical director of the Sisters of the Holy Cross if applicable.

6. Complete any of the administrative details related to the Rite and Sacraments of Initiation with Saint Joseph Parish, Fort Wayne-South Bend Diocese, and other appropriate dioceses.

IV. Pastoral Ministry

1. Share in ministry to the sick: Health Center, hospital.

2. Provides pastoral counseling/spiritual direction as needed.

3. Support counseling and residence hall staffs in crisis relationships with students and/or parents, including being on-call on weekends on a rotating basis.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Director of Human Resources:  Saint Mary’s College, Notre Dame, IN seeks a hands-on, working Director of Human Resources to plan, implement and manage the human resource function of the College. This position is responsible for operating budgets, IPEDS reports, benefits administration including audits and non-discrimination testing, and all maintenance and upgrades of the HRIS system and its operations. Qualifications include a bachelor’s degree in a related field, a minimum of five years of related work experience, preferably in a higher education setting, strong knowledge of applicable state and federal laws related to human resources management, and a strong knowledge of computerized human resource information systems is required. Banner experience is a plus. Must also have an understanding of and commitment to the mission of Saint Mary’s College. For a detailed job description, please see below:

GENERAL STATEMENT OF DUTIES

Plans, implements, and manages the human resource function of the College.

SUPERVISION RECEIVED

Receives general supervision from the Vice President for Finance & Administration and Vice President for Mission.

SUPERVISION EXERCISED

Exercises supervision over support staff in Human Resources.

QUALIFICATIONS

Bachelor’s degree in related field.

A minimum of five years of related experience.

Knowledge of state and federal laws related to human resources such as ADA, FMLA, OSHA, Worker’s Compensation, Civil Rights Act, Equal Pay Act, etc.

The ability to maintain positive interpersonal relationships with a wide variety of constituents.

Knowledge of computerized HRIS systems.

An understanding of and commitment to the mission of Saint Mary’s College.

ADDITIONAL DESIRED QUALIFICATIONS

Master’s degree in a related field.

Previous experience in higher education.

Expert knowledge of Ellucian Banner®

ESSENTIAL JOB FUNCTIONS

Using strong written and oral communication skills, administers recruiting, compensation and benefit programs.

Using sound judgment and reasoning capabilities, develops and/or implements various policies and programs and ensures compliance with all federal and state statutes.

Act as the key knowledge resource for Banner HRIS for the Human Resource staff and other system users.

EXAMPLES OF DUTIES

Develops and presents for approval, statements of philosophy and policy for the College’s human resources which are in agreement with the objectives and purposes of the College.

Coordinates the recruitment process for hourly and administrative positions in accordance with budget guidelines.

Responsible for all Banner maintenance for the HR, Position Control, and HR Self-Service modules, including upgrades and patch testing; implementation of system upgrades; maintaining benefit changes; creating positions; running mass pay and benefit upgrades; new benefit code set-ups; maintaining and writing of all system reports.

Conducts annual Emeriti and TIAA-CREF audits and serve as liaison with outside auditors. Insure that all required reporting is completed including completing of 5500s, Summary Annual Notices to participants, 990s and 8955s.

Conduct annual TIAA-CREF non-discrimination testing.

Complete salary surveys as requested.

Prepare annual salary and benefits operating budgets.

Prepare annual valuation for the Frozen Defined Benefit Pension and Retiree Health Plans and serve as liaison with outside actuaries.

Complete CMS Data match project as required.

Complete annual IPEDS report.

Administers and makes recommendations concerning all employee benefit programs, including benefit design, the administration of required audits for all retirement programs, the compilation of necessary data for valuation of retirement programs, and processes all required governmental reporting requirements.

Administers the compensation program for administrators and staff.

Serve as primary support position for Banner HRIS system operation and maintenance.

Develops training programs to assist staff and administrators to perform more effectively in their positions.

Responsible for the College’s compliance with all Human Resources related federal and state laws.

Assists the Vice President for Finance & Administration in developing annual salary budgets and provide cost data for special studies.

Develops and maintains a wage and salary system including updating position descriptions, monitoring community and industry wage levels and developing an effective employee evaluation system. Monitors supervisor compliance with the system.

In consultation with the Vice President for Mission, develops and administers employee orientation programs.

Works with the Vice President for Mission in developing programs and communications to enhance the College’s distinctive mission.

Interprets, in conjunction with the Dean of Faculty, personnel policies for faculty, recommending changes as appropriate.

Develops and publishes employee handbooks and other communication materials as required.

Recommends changes in human resources policies and practices as needed.

Responsible for coordination of the College’s annual United Way campaign.

Serves on committees as assigned.

Reviews and monitors budget expenditures of the Human Resources.

Performs other job-related duties as assigned.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Director of Purchasing:  Saint Mary’s College seeks a Director of Purchasing to administer the College’s purchasing program as well as supervise the Post Office and Mail Room. Qualifications include education equivalent to a bachelor’s degree in business or related field, an understanding of cost accounting and cost controls. One year of supervisory experience and at least three years of general business experience, preferably in a purchasing or buying capacity, required. Must be able to work both independently and in directing a team.

 

Director of Gift Planning:  

Saint Mary’s College seeks a Director of Gift Planning responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to the College. Responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society. Qualifications include a bachelor’s degree, and five years of experience in planned or major giving in a higher education or community based non-profit. Strong knowledge of charitable trusts, gift annuities, and tax law preferred. Ability to travel required. For a detailed job description, please see below:

GENERAL STATEMENT OF RESPONSIBILITIES

The Director of Gift Planning is responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to Saint Mary’s College. The Director will be responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential while working closely with the Director of Development and the Vice President for College Relations. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society.

SUPERVISION RECEIVED

Receives general supervision from the Director of Development.

SUPERVISION EXERCISED

Exercises direct supervision over clerical staff.

QUALIFICATIONS

Must have at least five years of development experience preferably in planned or major giving in a higher education or community based non-profit. Exceptional interpersonal, organizational and communication skills (oral and written) essential. Director is required to have excellent analytical and legal skills and knowledge and is expected to understand relevant tax laws and planned giving vehicles and keep current on any changes in the field. Knowledge of Charitable trusts, gift annuities, pooled income funds, bequests and other planned gifts required. Strategic planning, strong presentation and relationship building skills are essential, along with the ability to manage a portfolio successfully.

Candidate should be a motivated, innovative, diplomatic, persistent energetic team player with the ability to manage a portfolio of donors successfully. Ability to travel required.

Bachelor's Degree required. MA or JD a plus.

ADDITIONAL DESIRED QUALIFICATIONS

Master's Degree in related field or law degree preferred.

Knowledge of specialized gift planning software preferred.

EXAMPLES OF RESPONSIBILITIES

Develops and manages a comprehensive gift planning program that includes prospect visits, relationship management, education of major gift staff, College boards and councils on gift planning basics, and the coordination of mailings, newsletters and emails to select audiences.

Coordinates all aspects and details of pending and completed planned gifts among the donor, the donor's advisors, the Business Office, the President's Office and the College's legal counsel.

Identifies, visits, cultivates, solicits and stewards a portfolio of 75-100 prospects.

Meets annual goal of visits with 10 donors per month, establishes and meets annual fundraising goals.

Prepares quarterly and annual progress reports and manages the gift planning budget.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Residence Hall Director:  Saint Mary's College seeks a Residence Hall Director for our Residence Life Department. This is a, Full-time, 10 month, Live-in Position. Responsible for the managing of day-to-day operations of a residence hall and for promoting the safety and welfare of all residents. Understanding of and commitment to women’s education and a respect and appreciation of the College’s Catholic identity and mission is essential. Bachelor’s degree and leadership experience in higher education required, Master’s degree preferred. Competitive salary including a furnished, 12-month campus apartment, meals (when the dining hall is open), excellent benefit package and opportunities for professional development. Normal length of time for position is two (2) years, with a possibility of a third year if performance is acceptable.

 

 

Saint Mary's College is an Equal Opportunity Employer.  In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.