Administrative Vacancies

 

Those applying for the following positions should submit a cover letter, resume and the names and contact numbers of three (3) professional references to:  Saint Mary's College, Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556 or electronically to hr@saintmarys.edu.

 

Assistant Athletic Trainer:  This is a two year, 10 month position as awarded to Saint Mary’s College Athletic Department through the NCAA Division III Ethnic Minority and Women’s Internship Grant Program. The 10 month position will run from August 2015 to May 2017. The assistant athletic trainer will assist the head athletic trainer in the full operation of the sports medicine program. Saint Mary’s College is a member of the NCAA Division III and competes in the Michigan Intercollegiate Athletic Association (MIAA) and offers eight varsity sports programs. Applicants must possess a Bachelor’s Degree in Athletic Training (CAATE accredited program) or a closely related field, NATABOC Certified, Licensed or eligible for licensure in the state of Indiana, CPR/AED and First Aid certified and a current member of the NATA. This position incudes on-campus housing as an In-kind gift.

 

Assistant Director of Marketing, Graduate Programs:  Saint Mary’s College seeks an Assistant Director of Marketing, Graduate Programs to manage the marketing and communication needs for the College’s graduate programs. This position participates in the planning of news and content strategies to increase the exposure, awareness, and understanding of the College’s graduate programs and will be responsible for tactical implementation. This position will perform a variety of design, writing, editing, media relations and web content management activities. Qualifications include a bachelor’s degree, with a minimum of 3 years related work experience providing content for web and media outlets. Excellent written and verbal communications skills, writing and editing skills and experience with web content management systems required.  

 

Assistant Registrar:  Saint Mary’s College, Notre Dame, Indiana seeks an Assistant Registrar who is responsible for transcript processing, degree audit exception processing, enrollment verifications, and degree reporting. Assists in the development and maintenance of online forms and provides registration assistance to all students. Serve as the primary point of contact for all matriculated graduate students. Must maintain appropriate confidentiality and provide proper disclosure of information in accordance with FERPA as well as state and federal guidelines. Qualifications include a bachelor’s degree or significant experience in a Registrar’s office setting. Must have experience with a complex computerized student information system, preferably Banner Student software and be proficient in Microsoft Office Suite. 

 

Assistant Vice President for Integrated Marketing Communications:  Saint Mary’s College, Notre Dame, IN, seeks an Assistant Vice President for Integrated Marketing Communications who will provide strategic leadership and oversight for programs and departments responsible for creating, establishing and maintaining the brand and public image of Saint Mary’s College. The Assistant Vice President oversees the development, management and promotion of the College brand through advertising, creative production, media relations, digital media, market research and the College magazine. Qualifications include a bachelor’s degree (master’s preferred) in public relations, marketing, communications, public affairs or a related field and a minimum of 7-10 years of professional experience in a senior marketing position.

 

Counselor:  Saint Mary’s College seeks a full-time Counselor to provide personal mental health and time management counseling services. This is an academic year position scheduled from August 1 through May 31 of each year. Qualifications include a Master’s degree in counseling or social work, appropriate state license(s) to provide counseling in the state of Indiana, 3-5 years counseling experience (preference given to those with disordered eating and trauma experience) and the ability to communicate clearly, both orally and in writing, and keep electronic notes and medical records.

 

Director of Human Resources:  Saint Mary’s College, Notre Dame, IN seeks a hands-on, working Director of Human Resources to plan, implement and manage the human resource function of the College. This position is responsible for operating budgets, IPEDS reports, benefits administration including audits and non-discrimination testing, and all maintenance and upgrades of the HRIS system and its operations. Qualifications include a bachelor’s degree in a related field, a minimum of five years of related work experience, preferably in a higher education setting, strong knowledge of applicable state and federal laws related to human resources management, and a strong knowledge of computerized human resource information systems is required. Banner experience is a plus. Must also have an understanding of and commitment to the mission of Saint Mary’s College. For a detailed job description, please see below:

GENERAL STATEMENT OF DUTIES

Plans, implements, and manages the human resource function of the College.

SUPERVISION RECEIVED

Receives general supervision from the Vice President for Finance & Administration and Vice President for Mission.

SUPERVISION EXERCISED

Exercises supervision over support staff in Human Resources.

QUALIFICATIONS

Bachelor’s degree in related field.

A minimum of five years of related experience.

Knowledge of state and federal laws related to human resources such as ADA, FMLA, OSHA, Worker’s Compensation, Civil Rights Act, Equal Pay Act, etc.

The ability to maintain positive interpersonal relationships with a wide variety of constituents.

Knowledge of computerized HRIS systems.

An understanding of and commitment to the mission of Saint Mary’s College.

ADDITIONAL DESIRED QUALIFICATIONS

Master’s degree in a related field.

Previous experience in higher education.

Expert knowledge of Ellucian Banner®

ESSENTIAL JOB FUNCTIONS

Using strong written and oral communication skills, administers recruiting, compensation and benefit programs.

Using sound judgment and reasoning capabilities, develops and/or implements various policies and programs and ensures compliance with all federal and state statutes.

Act as the key knowledge resource for Banner HRIS for the Human Resource staff and other system users.

EXAMPLES OF DUTIES

Develops and presents for approval, statements of philosophy and policy for the College’s human resources which are in agreement with the objectives and purposes of the College.

Coordinates the recruitment process for hourly and administrative positions in accordance with budget guidelines.

Responsible for all Banner maintenance for the HR, Position Control, and HR Self-Service modules, including upgrades and patch testing; implementation of system upgrades; maintaining benefit changes; creating positions; running mass pay and benefit upgrades; new benefit code set-ups; maintaining and writing of all system reports.

Conducts annual Emeriti and TIAA-CREF audits and serve as liaison with outside auditors. Insure that all required reporting is completed including completing of 5500s, Summary Annual Notices to participants, 990s and 8955s.

Conduct annual TIAA-CREF non-discrimination testing.

Complete salary surveys as requested.

Prepare annual salary and benefits operating budgets.

Prepare annual valuation for the Frozen Defined Benefit Pension and Retiree Health Plans and serve as liaison with outside actuaries.

Complete CMS Data match project as required.

Complete annual IPEDS report.

Administers and makes recommendations concerning all employee benefit programs, including benefit design, the administration of required audits for all retirement programs, the compilation of necessary data for valuation of retirement programs, and processes all required governmental reporting requirements.

Administers the compensation program for administrators and staff.

Serve as primary support position for Banner HRIS system operation and maintenance.

Develops training programs to assist staff and administrators to perform more effectively in their positions.

Responsible for the College’s compliance with all Human Resources related federal and state laws.

Assists the Vice President for Finance & Administration in developing annual salary budgets and provide cost data for special studies.

Develops and maintains a wage and salary system including updating position descriptions, monitoring community and industry wage levels and developing an effective employee evaluation system. Monitors supervisor compliance with the system.

In consultation with the Vice President for Mission, develops and administers employee orientation programs.

Works with the Vice President for Mission in developing programs and communications to enhance the College’s distinctive mission.

Interprets, in conjunction with the Dean of Faculty, personnel policies for faculty, recommending changes as appropriate.

Develops and publishes employee handbooks and other communication materials as required.

Recommends changes in human resources policies and practices as needed.

Responsible for coordination of the College’s annual United Way campaign.

Serves on committees as assigned.

Reviews and monitors budget expenditures of the Human Resources.

Performs other job-related duties as assigned.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Director of Gift Planning:  

Saint Mary’s College seeks a Director of Gift Planning responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to the College. Responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society. Qualifications include a bachelor’s degree, and five years of experience in planned or major giving in a higher education or community based non-profit. Strong knowledge of charitable trusts, gift annuities, and tax law preferred. Ability to travel required. For a detailed job description, please see below:

GENERAL STATEMENT OF RESPONSIBILITIES

The Director of Gift Planning is responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to Saint Mary’s College. The Director will be responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential while working closely with the Director of Development and the Vice President for College Relations. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society.

SUPERVISION RECEIVED

Receives general supervision from the Director of Development.

SUPERVISION EXERCISED

Exercises direct supervision over clerical staff.

QUALIFICATIONS

Must have at least five years of development experience preferably in planned or major giving in a higher education or community based non-profit. Exceptional interpersonal, organizational and communication skills (oral and written) essential. Director is required to have excellent analytical and legal skills and knowledge and is expected to understand relevant tax laws and planned giving vehicles and keep current on any changes in the field. Knowledge of Charitable trusts, gift annuities, pooled income funds, bequests and other planned gifts required. Strategic planning, strong presentation and relationship building skills are essential, along with the ability to manage a portfolio successfully.

Candidate should be a motivated, innovative, diplomatic, persistent energetic team player with the ability to manage a portfolio of donors successfully. Ability to travel required.

Bachelor's Degree required. MA or JD a plus.

ADDITIONAL DESIRED QUALIFICATIONS

Master's Degree in related field or law degree preferred.

Knowledge of specialized gift planning software preferred.

EXAMPLES OF RESPONSIBILITIES

Develops and manages a comprehensive gift planning program that includes prospect visits, relationship management, education of major gift staff, College boards and councils on gift planning basics, and the coordination of mailings, newsletters and emails to select audiences.

Coordinates all aspects and details of pending and completed planned gifts among the donor, the donor's advisors, the Business Office, the President's Office and the College's legal counsel.

Identifies, visits, cultivates, solicits and stewards a portfolio of 75-100 prospects.

Meets annual goal of visits with 10 donors per month, establishes and meets annual fundraising goals.

Prepares quarterly and annual progress reports and manages the gift planning budget.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Student Accounts Manager:  Saint Mary’s College seeks a Student Accounts Manager who manages and oversees all activities associated with student accounts receivables, including billing, collections, disbursements and account reconciliations. This position monitors students accounts, oversees the processing of disbursements and refunds in accordance with state/federal regulations and acts as the key knowledge resource for Banner Student Accounts Receivable. Qualifications include a bachelor’s degree in related field or equivalent experience, minimum of two years accounts receivable or related experience.

 

Internal Candidates Only:

Director, Center for Women's Intercultural Leadership:  Saint Mary’s College is seeking a Director for its Center for Women’s Intercultural Leadership.(CWIL), one of Saint Mary’s three centers of distinction. The Director position is a full-time 12 month administrative position. In the spirit of the College’s sponsors, the Sisters of the Holy Cross, CWIL promotes human transformation and systemic change, from the local to the global context, by providing challenging, justice-based educational opportunities.

The Director reports to the Provost/Senior Vice President for Academic Affairs. She/he will supervise the Center’s Associate Director, two Assistant Directors, the WEI project director, any externally-funded visiting fellows (jointly with their department chairs) international program coordinators and study abroad personnel.

The applicant must have an earned doctorate in appropriate field, with experience in interdisciplinary studies and commitment to the goals of the Center. They need have had experience as a faculty member at a college or university, including distinguished undergraduate teaching and relevant scholarly research. Demonstrated experience in administration, program development and implementation including budgetary experience is required. The ability to work collaboratively with a wide variety of constituencies and outstanding interpersonal, communication and organizational skills are expected.

Internal applicants, please send your application to Dr. Patricia Ann Fleming, Provost/SVPAA, including a covering letter which addresses your vision for the Center, the names of references, and your C.V. c/o Michele Charter mcharter@saintmarys.edu

 

Saint Mary's College is an Equal Opportunity Employer.  In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.