Administrative Vacancies

 

Those applying for the following positions should submit a cover letter, resume and the names and contact numbers of three (3) professional references to:  Saint Mary's College, Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556 or electronically to hr@saintmarys.edu.

 

Assistant Director of Marketing, Graduate Programs:  Saint Mary’s College seeks an Assistant Director of Marketing, Graduate Programs to manage the marketing and communication needs for the College’s graduate programs. This position participates in the planning of news and content strategies to increase the exposure, awareness, and understanding of the College’s graduate programs and will be responsible for tactical implementation. This position will perform a variety of design, writing, editing, media relations and web content management activities. Qualifications include a bachelor’s degree, with a minimum of 3 years related work experience providing content for web and media outlets. Excellent written and verbal communications skills, writing and editing skills and experience with web content management systems required.  

 

Director - Center for Spirituality:  Saint Mary’s College, Notre Dame, IN, seeks a dynamic and creative Director for its Center for Spirituality, an internationally recognized center. Now in its 30th year, the Center fosters an academic climate for the study of spirituality, develops and facilitates programs, activities and projects that engage the College and civic community in fruitful dialogue and in theologically grounded praxis. Grounded in the tradition of the Sisters of the Holy Cross, the Center fosters engagement with the multi-faceted nature of spirituality and cross-disciplinary inquiry, reminding the College and others that the life of the mind and the life of the spirit are intimately connected and mutually enriching.  Candidates will be Roman Catholic with a doctoral degree in theology/spirituality or related fields; will have demonstrated excellence in academic leadership, and familiarity with current issues in spirituality/theology, and have a robust network of academic as well as other professional colleagues and prospective lecturers.

 

Director of Campus Ministry:  

Saint Mary’s College, Notre Dame, IN seeks a Director of Campus Ministry to provide strong collaborative leadership in the development of programs, activities and services that respond to the religious and spiritual needs of the students, faculty and staff. Candidates will be intellectually conversant with the Catholic Tradition and adept at ecumenical and interfaith outreach. Candidates will have administrative skills in team building, strategic planning and assessment.  Candidates will be Roman Catholic with a Master of Divinity or equivalent, 3 or more years of experience in Campus Ministry or related field; and background or pastoral experience that complement the mission of Saint Mary’s College and the philosophy of education of the Sisters of the Holy Cross. For a full job description, see below:

GENERAL STATEMENT OF DUTIES

Facilitate all planning and administrative responsibilities of Campus Ministry. Promote faith development in Catholic higher education. Oversee all Eucharistic and Non-Eucharistic liturgies, ministry to the sick and pastoral counseling/spiritual direction. Shared ministry includes collaboration with students, faculty and staff.

SUPERVISION RECEIEVED

Receive general supervision from the Vice President for Mission

SUPERVISION EXERCISED

Exercise direct supervision of members of the Campus Ministry Department and Wedding Coordinator

QUALIFICATIONS

Master of Divinity or appropriate degree in Theology; three or more years of pastoral experience in a Catholic institution

ESSENTIAL JOB FUNCTIONS

Collaborate with Directors in the Division for Mission for strategic planning and goal setting, implement Lay Ministry Program, Ministry Assistant Program, and Christian Initiation (RCIA). Collaborate with other Divisions and departments in the development of programs or liturgical services that respond to the needs of the community.

EXAMPLES OF DUTIES

I. Administration and Planning

A. Divisions of Mission Services

1. Report directly to Vice President for Mission

2. Receive job supervision weekly from Vice President for Mission.

3. Attend weekly Student Affairs Director Meetings and monthly Mission Services Meetings.

4. Facilitate and assist in the formulation of divisional goals and objectives.

5. Attend Mission Division meetings as scheduled.

6. Serve on college committees as appointed.

B. Department of Campus Ministry

1. Plan and coordinate in-service training, business, and reflection meetings.

2. Collaborate with all departments of Mission Division in developing, facilitating, and sponsoring programs.

3. Assist the Division of Mission by publicizing and encouraging involvement of faculty, staff, administration, and students in departmental programs.

4. Coordinate the educational and formational programs in Campus Ministry in collaboration with Divisions of Mission and Student Affairs, which respond to moral and spiritual needs of students.

5. Plan and administer Campus Ministry Budget.

6. Meet weekly with campus ministers and administrative assistant for job supervision.

7. Initiate and conduct all departmental evaluations.

8. Supervise and review all departmental publicity and correspondence.

9. Coordinate all facets of weddings being celebrated in Church of Loretto and Holy Spirit Chapel.

10. Coordinate the distribution of the Collection Fund in collaboration with the Sisters of the Holy Cross.

11. Meet regularly with the Spiritual Life Commissioner.

II. Education and Faith Formation

1. Develop programs, workshops, and faith formation opportunities, which are holistic in approach and which complement opportunities and education offered to the students through Academic Affairs, Mission, and Student Affairs.

2. Direct and develop in collaboration with Residence Life, the Ministry Assistant Program.

3. Identify and establish relationships with academic disciplines to plan and facilitate faith integration opportunities.

4. Coordinate and plan with other campus ministers opportunities for education and faith formation of campus ministry interns.

5. Collaborate with other departments in planning support groups, prayer services or discussion groups in such areas as death and loss, sexuality, etc.

III. Christian Initiation Faith Formation and Education

1. Assess the needs of the community for the spiritual formation/education components of Christian Initiation.

2. Design and facilitate the Initiation process. Collaborate with students, faculty, staff, and members of the Sisters of the Holy Cross as appropriate.

3. Design and facilitate a Confirmation Process for catechized Catholics in collaboration with the Diocesan celebration.

4. Select and prepare community sponsors, catechists and hospitality ministers for Initiation. Meet regularly for supervision, education, formation, and planning.

5. Assume responsibility for planning the ritual celebrations of the Rite in collaboration with the liturgical music coordinator, presider, and liturgical director of the Sisters of the Holy Cross if applicable.

6. Complete any of the administrative details related to the Rite and Sacraments of Initiation with Saint Joseph Parish, Fort Wayne-South Bend Diocese, and other appropriate dioceses.

IV. Pastoral Ministry

1. Share in ministry to the sick: Health Center, hospital.

2. Provides pastoral counseling/spiritual direction as needed.

3. Support counseling and residence hall staffs in crisis relationships with students and/or parents, including being on-call on weekends on a rotating basis.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Director of Purchasing:  Saint Mary’s College seeks a Director of Purchasing to administer the College’s purchasing program as well as supervise the Post Office and Mail Room. Qualifications include education equivalent to a bachelor’s degree in business or related field, an understanding of cost accounting and cost controls. One year of supervisory experience and at least three years of general business experience, preferably in a purchasing or buying capacity, required. Must be able to work both independently and in directing a team.

 

Director of Gift Planning:  

Saint Mary’s College seeks a Director of Gift Planning responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to the College. Responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society. Qualifications include a bachelor’s degree, and five years of experience in planned or major giving in a higher education or community based non-profit. Strong knowledge of charitable trusts, gift annuities, and tax law preferred. Ability to travel required. For a detailed job description, please see below:

GENERAL STATEMENT OF RESPONSIBILITIES

The Director of Gift Planning is responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to Saint Mary’s College. The Director will be responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential while working closely with the Director of Development and the Vice President for College Relations. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society.

SUPERVISION RECEIVED

Receives general supervision from the Director of Development.

SUPERVISION EXERCISED

Exercises direct supervision over clerical staff.

QUALIFICATIONS

Must have at least five years of development experience preferably in planned or major giving in a higher education or community based non-profit. Exceptional interpersonal, organizational and communication skills (oral and written) essential. Director is required to have excellent analytical and legal skills and knowledge and is expected to understand relevant tax laws and planned giving vehicles and keep current on any changes in the field. Knowledge of Charitable trusts, gift annuities, pooled income funds, bequests and other planned gifts required. Strategic planning, strong presentation and relationship building skills are essential, along with the ability to manage a portfolio successfully.

Candidate should be a motivated, innovative, diplomatic, persistent energetic team player with the ability to manage a portfolio of donors successfully. Ability to travel required.

Bachelor's Degree required. MA or JD a plus.

ADDITIONAL DESIRED QUALIFICATIONS

Master's Degree in related field or law degree preferred.

Knowledge of specialized gift planning software preferred.

EXAMPLES OF RESPONSIBILITIES

Develops and manages a comprehensive gift planning program that includes prospect visits, relationship management, education of major gift staff, College boards and councils on gift planning basics, and the coordination of mailings, newsletters and emails to select audiences.

Coordinates all aspects and details of pending and completed planned gifts among the donor, the donor's advisors, the Business Office, the President's Office and the College's legal counsel.

Identifies, visits, cultivates, solicits and stewards a portfolio of 75-100 prospects.

Meets annual goal of visits with 10 donors per month, establishes and meets annual fundraising goals.

Prepares quarterly and annual progress reports and manages the gift planning budget.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities and requirements.

 

Major Gifts Director:  Saint Mary’s College seeks a Major Gifts Director to identify, qualify, cultivate and solicit partners within assigned regions with a gift capacity of $25,000+. Qualifications include a bachelor’s degree in a related field, and a minimum of five years of direct fundraising experience or transferable marketing/sales skills strongly preferred. Must have excellent oral and written communication skills, strong work ethic, and proven experience in achieving goals in prior positions. Extensive travel is necessary in order to achieve goal of 15 face to face visits each month with prospective and current donors.  A full job description is below:

SUPERVISION RECEIVED

Works in partnership with the Director of Development to engage the College’s closest partners resulting in increased investment in the College.

SUPERVISION EXERCISED

Exercises supervision over support staff and volunteers as assigned.

QUALIFICATIONS

• Bachelor’s degree required.

• Five years of fund raising experience or transferable marketing/sales skills strongly preferred.

• Must have excellent oral and written communication skills.

• Must possess reliable organizational and relationship building skills.

• Must have strong work ethic and proven experience in achieving goals in prior positions.

• Must be committed to mission of the College.

• Skill in completing tasks with little to no direction.

ADDITIONAL DESIRED QUALIFICATIONS

• Effective major gifts fundraiser who has a convincing track record of building long term relationships with prospective donors preferably in higher education.

• Basic understanding of planned giving.

ESSENTIAL JOB FUNCTIONS

Major Gifts

• Implement the College’s fundraising strategy as it relates to major gifts, including qualification, assessment, and cultivation of donors. Initiate and strengthen relationships with donors creating an individual plan for each. Use College resources, including Banner database and in house research, to identify top prospects and solicit individuals capable of providing one time gifts of $25,000 and greater.

• Extensive travel necessary to develop donor relationships across the country.

• Manage a personal portfolio of approximately 150 high-level major gift prospects.

o Set and meet both annual giving and major gift objectives for each of the 150 prospects under direct management.

o Implement qualification, cultivation, solicitation, and stewardship for each of the 150 prospects under direct management.

o Involve assigned prospects in the mission and priorities of the College.

• Help to promote Saint Mary’s planned giving program.

• Prepare materials for president and volunteers for high level engagement with key prospects.

• Perform other duties as assigned.

The successful candidate will be a

• Dynamic professional with direct major gifts experience, preferably in an independent school or higher education setting.

• Sophisticated fundraiser with strong interpersonal skills able to communicate with passion the mission of Saint Mary’s College.

• Strong writer with the ability to create and edit documents for prospective and current donors.

• Strategic thinker and a good listener who has demonstrated resourcefulness in working collaboratively with many constituencies.

• Successful and energetic individual experienced in recruiting and coordinating volunteers.

• Highly motivated representative of the College who is genuinely passionate about education and sincerely interested in others.

• An entrepreneurial individual with a good sense of humor.

 

 

 

 

Saint Mary's College is an Equal Opportunity Employer.  In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.