Administrative Vacancies

The following administrative positions are currently available. Please click on the links below to view the full posting.

Dean of Student Academic Services
Director of Academic Advising and Registrar
Director of Administrative Computing/DBA
Director of Corporate, Foundation & Government Relations
Director of Gift Planning
Director of Retention and First-Year Experience
General Counsel
Head of Library Services
Instructional Design Technologist
Major Gifts Director
Residence Hall Director

Unless otherwise indicated, candidates interested in the available positions should submit a cover letter, resume, and three (3) professional references electronically to  hr@saintmarys.edu or via U.S. Mail to Saint Mary's College, Office of Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556.


Dean of Student Academic Services:

Saint Mary’s College invites applications for the Dean of Academic Services to begin August 13, 2018. This is a new administrative, full time position that will oversee the academic service units at the College.

The Dean of Student Academic Services is responsible for overseeing the staff within the Academic Affairs Division that support students from matriculation through graduation.  This individual is appointed by the President upon recommendation from the Provost and Senior Vice President for Academic Affairs (SVPAA) and holds office at the discretion of the President. Essential job functions include:

  • Leads Student Academic Services in developing a unit mission statement/strategic plan that is in alignment with that of the College.
  • Serves as the administrator of the unit and leads the efforts of the unit in planning, developing, and maintaining outstanding staff and programs.
  • Coordinates and promotes collaboration across the offices of the Student Academic Services unit, faculty, and other College units.
  • Coordinates with Institutional Research and Assessment to assess effectiveness of unit goals and outcomes as well as to make data-informed decisions.
  • Oversees academic matters of all students with regard to academic advising, academic policies, and academic progress.

QUALIFICATIONS: Master’s degree required with a minimum of five years of experience in higher education with increasing leadership and administrative responsibilities. Additional qualifications include: Demonstrated knowledge and experience in the use and management of complex student information systems; Experienced in staff supervision with the ability to effectively direct the work of others; Strong interpersonal skills and ability to communicate effectively in writing and in person with a variety of constituencies; Excellent organization and planning skills with the ability to work and make decisions independently; Experience with Microsoft Office Suite, including Word and Excel; Access preferred. Knowledge of both PC and MAC platforms; Sound judgment in applying complex academic guidelines and regulations; and ability to collaborate effectively with all levels of the campus community.

Applications must be submitted by July 6, 2018.  Review of applications will take place beginning July 9 and will continue until the position is filled.

POSTED: 6-19-18


Director of Academic Advising and Registrar:

Saint Mary’s College invites applications for the Director of Academic Advising and Registrar to begin as soon as possible. This is a new administrative, full time position that combines some responsibilities of advising and registrar.

The Director of Academic Advising and Registrar manages the overall operation of the Office of Academic Advising and the Registrar.  This individual has primary responsibility for: academic advising of all students; insuring the security and integrity of student information; registration, enrollment certification, degrees awarded, graduation processing; maintenance of degree audit system; MIAA/Athletic compliance; and policies governing disclosure of student information (including FERPA).  This individual works closely with the academic departments, Admissions, and Information Technology as appropriate in relation to student academic success.

Essential job functions include: Responsible for ensuring student academic issues are addressed; As College Registrar, retains all records of change of status with accompanying explanation, and ensures that legal and accreditation requirements and standards are upheld in the maintenance and use of such records; Specifically responsible for providing training and consultation, as needed, regarding FERPA compliance.

QUALIFICATIONS: Master's degree required along with a minimum five years of experience in higher education with increasing levels of responsibility. Additional qualifications include: Demonstrated ability in academic advising; Demonstrated knowledge and experience in the use and management of complex student information systems; Demonstrated knowledge and experience in the use of report-writing software; Demonstrated experience in staff supervision; must be able to effectively direct the work of others; Experience in planning and implementing new technologies into office procedures; Strong interpersonal skills and ability to communicate effectively in writing and in person with a variety of constituencies; ability to work and make decisions independently; Excellent organizational and planning skills; Experience with Microsoft Office suite, including Word and Excel, Access preferred; Knowledge of both PC and MAC platforms; Sound judgment in applying complex academic guidelines and regulations; Ability to work effectively with all levels of the campus community.

Applications are to be submitted to Human Resources by July 6, 2018.  Review of applications will take place beginning July 9 and will continue until the position is filled.

POSTED: 6-19-18


Director of Administrative Computing/DBA:

Saint Mary’s College invites applications for the position of Director of Administrative Computing/DBA. The Director will serve as the project lead for maintenance, upgrades, and enhancements of the College’s administrative software, including the Banner student information system and ancillary systems. Works collaboratively with members of the College community to assist in the selection and implementation of administrative software. Serves as a “hands-on” manager with responsibility to ensure that the administrative systems team works effectively to meet the College’s administrative systems needs in the instructional and administrative areas of the College. This is a full-time, benefits eligible position.

QUALIFICATIONS: A bachelor’s degree in computer science or related field is required. Additionally, a successful candidate will possess: experience in higher education administrative technology; broad familiarity with open source database and enterprise software; technical expertise with all Banner modules used by the College; provable Oracle internals and PL/SQL coding expertise, solid working knowledge of systems analysis and design methods; in-depth knowledge of Linux/Windows operating systems, including use of compilers, shell scripting, web interfaces, and systems administration; project management expertise; and super verbal and written communication skills.

Additional details pertaining to applicant qualifications and position responsibilities can be found here.

POSTED: 10-27-17


Director of Corporate, Foundation & Government Relations:

Saint Mary's College seeks a Director of Corporate, Foundation and Government Relations (CFGR) to direct and manage the programs that identify, qualify, cultivate, solicit and steward corporate, foundation and government prospects for gifts and grants in support of College-wide and special project initiatives. The CFGR program is an integral component of the complete resource development effort for Saint Mary's College. This director will create, implement and evaluate the strategies necessary to enhance the knowledge and positive financial response of foundations, government agencies and corporations as they relate to the College’s strategic plan. The director inspires and facilitates collaboration with Saint Mary’s academic departments, senior administrative officers and prospect research to identify College priorities and devise strategies to secure such funding. This is a full-time, benefit eligible position. Responsibilities include, but are not limited to:

  • Coordinates grant proposal concept and submission process for faculty and staff.
  • Establishes and manages a reliable database and library of foundation prospects. Researches independent private, corporate and family foundations to identify their funding goals/interests, matching them with Saint Mary’s priorities.
  • Maintains systems for tracking grant development, proposal submissions and as necessary, grants management/administration requirements.
  • Responds proactively to identified priorities of the College for which foundation funds are needed.
  • Responds reactively to Requests for Proposals; consults with senior officers to match requests with identified College priorities.
  • Establishes customized “moves” strategies that manage the cultivation, solicitation and stewardship processes by which foundation relationships  are enhanced and foundation funds are secured. Works closely with other development directors to cultivate and solicit family foundations.
  • Provides regular personal contact with Department Chairs as well as training, support materials and other technical support for faculty and administrators to secure foundation funding.
  • Maintains comprehensive knowledge of corporate philanthropy and foundation grant making issues.

QUALIFICATIONS: A Bachelor’s degree in Communications or a related field is required along with a minimum of five (5) years of demonstrated success in grant writing, resource development, or comparable experience. A graduate degree is preferred.

POSTED: 6-15-18


Director of Gift Planning:

Saint Mary's College seeks a Director of Gift Planning responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to Saint Mary’s College. The Director will be responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation, and stewardship programs and activities. Collaboration with the development team in strategic planning is essential while working closely with the Executive Director of Development and the Vice President for College Relations. This individual reports directly to the Executive Director of Development. This is a full-time, benefits eligible position.

Please review the position guide at this link for additional details.

To be considered for this opportunity, please send a letter of interest and resume to:
 
Joey Scheiber
Associate Consultant, Executive Search
Phone: (312) 896-8897

RE-POSTED: 2-8-18


Director of Retention and First-Year Experience:

Saint Mary’s College invites applications for the Director of Retention and First-Year Experience to begin August 13, 2018. This is a new administrative, full time (12-month) position that combines work with first year students and work on retention from the student life side and from the academic side.

The Director is a professional member of the Divisions of Academic Affairs and Student Affairs who is responsible for the leadership, management and coordination of programs that facilitate first year undergraduate students’ transition to and success in College and that are supportive of the mission, values and goals of Saint Mary’s College. The Director engages in data-driven decision making to increase undergraduate student satisfaction, engagement and retention. Essential Job functions include:

  • Provide vision, strategic direction and accountability for developing programs and services for increasing retention and establishing a robust first-year experience.
  • Direct, coordinate and provide leadership for all components of retention and the first year experience.
  • Work collaboratively with deans, department chairs, faculty, and professional staff to advance College priorities for improved student persistence and a transformed first year experience.
  • Develop and implement a comprehensive first year experience that is coordinated with all campus departments within Academic and Student Affairs.
  • Work with the Director of Academic Advising and Registrar to develop and direct the First-Year Faculty Advising Program.

QUALIFICATIONS: Master’s degree in counseling, higher education, advising or related field required with at least 3 years of progressive experience managing programs focused on the first year experience, student retention, student success or related experience. Additional qualifications include: Demonstrated experience with data analysis, reporting, use of data in decision making; Strong record of success in developing relationships and working with diverse communities; Strong record of working across divisions for collaboration; Outstanding written and verbal communication skills; Proven administrative, advising and fiscal management skills; The demonstrated ability to independently maintain programs and multitask on several projects at one time with frequent interruptions; Ability to work flexible hours including night and weekend hours.

Applications are to be submitted to Human Resources by July 6, 2018.  Review of applications will take place beginning July 9 and will continue until the position is filled.

POSTED: 6-19-18


General Counsel:

Saint Mary’s College seeks a General Counsel to oversee the legal affairs of the College. This General Counsel will counsel administrators on legal matters, review basic legal documents, coordinate all legal matters with outside counsel, and communicate with President on all significant legal matters. This is a full-time, benefit eligible position reporting directly to the President of the College. Examples of job duties include, but are not limited to:

  • Counsel Vice Presidents on legal aspects of significant issues and assist in developing strategies and possible courses of action to address such issues while minimizing any potential legal liability and/or ensuring legal compliance.
  • Perform legal review of various documents and advise Directors/Chairs/Vice Presidents of relevant issues and recommended revisions to documents.
  • When outside counsel is necessary, identify and select outside counsel to assist with various legal matters, monitor progress of such matters, communicate with outside counsel and appropriate College officials, provide additional legal opinions to that of outside counsel, represent the College in any settlement negotiations, etc., and evaluate performance of outside counsel.

QUALIFICATIONS: Juris Doctor degree required along with a minimum of 10 years of legal experience, admittance to practice law in one or more states, knowledge of state and federal laws related to higher education, the ability to maintain positive interpersonal relationships with a wide variety of constituents, and an understanding of and commitment to the mission of Saint Mary’s College. Previous experience in higher education is preferred.

POSTED: 6-13-18


Head of Library Services:

Saint Mary’s College invites applications for a Head of Library Services to direct and coordinate the services of the Cushwa-Leighton Library. It is desirable that the selected individual will begin as soon as possible. This is an administrative, full time position.

The Head of Library Services manages all library services with a broad vision toward student learning. S/he supervises and leads all staff in the daily work of the Library as well as in future directions as dictated by the College’s strategic plan. S/he works with the CIO to maximize efficiency of operations between Library Services and Information Technology.

Essential job functions include: Manages all library services with a broad vision toward student learning. Supervises and leads all staff in the daily work of the Library as well as in future directions as dictated by the College’s strategic plan.  Works with CIO to maximize efficiency of operations between Library Services and Information Technology.

QUALIFICATIONS: Master’s of Library Science or equivalent requires along with a minimum of five years of increasingly responsible related experience as a professional librarian, preferably in an academic library. Additional qualifications include: Proven managerial ability with personnel, budget, and program issues; Experience with current technology and information systems as they apply to the educational endeavor; Excellent written and oral communication skills.

Applications are to be submitted no later than July 6, 2018.

POSTED: 6-19-18


Instructional Design Technologist:

Saint Mary’s College seeks two Instructional Design Technologists to join the instructional technology team to support both current and innovating trends in educational technology to enhance face-to-face, hybrid, and online courses and programs at both the graduate and undergraduate level. The instructional designers will work in collaboration with instructors, librarians, and student designers to create and support a high quality educational environment. Both positions are full-time, benefit eligible and report to the Director of Instructional Technology and Distance Education. Responsibilities include, but are not limited to:

  • Work as a team member with the Director of Instructional Technology and Distance Education, the second Instructional Design Technologist, and work study student designers to provide for the instructional design technology needs on campus.
  • Collaborate with instructors, librarians, and student designers to create and support a high quality education environment.
  • Support both graduate and undergraduate faculty in the development of face-to-face, hybrid (blended), and online courses.
  • In collaboration with the Instructional Technology team, introduce innovative technology to the campus community and provide support and training on an ongoing basis.
  • Provide training for faculty developing hybrid or online courses at the graduate and undergraduate level.
  • Design and maintain instructional environments in classrooms.
  • Provide escalated student support for ResNet, the College Student Technology Support Office.
  • Provide technical support across campus as requested by Director of Instructional Technology and Distance Education.

QUALIFICATIONS: Master’s degree in instructional design, education, or equivalent field required with at least five years of instructional design experience in developing online and hybrid (blended) courses. Additional requirements include: at least five years designing with the Blackboard Learn platform; at least five years working and designing virtual courses experiences using Blackboard Collaborate or equivalent; experience with the Blackboard Learn GUI environment; experience with Blackboard apps including Blackboard and Bb Instructor; experience with creating instructional video and audio files and streaming; possess a certification in course design such as Quality Matters or Blackboard Essentials Management; experience with successful training both one-on-one and group training; expertise in classroom technology; excellent communication, organizational, and interpersonal skills required.

Additional preferred qualifications include: experience with Blackboard Collaborate Ultra; experience with Blackboard OutCome; expertise in instructional course designs for a diverse student population including adult learners; expertise in instructional course designs for instructors and/or students with disabilities; experience in Project Management; experience with instruction of online or hybrid courses.

Rewiew of applications will begin June 1, 2018 and continue until the position is filled.

POSTED: 5-14-18

Saint Mary's College seeks a Major Gifts Director responsible for the identification, qualification, cultivation, solicitation, and stewardship of assigned prospects with a gift capacity of $25,000+. This is a full-time, benefits eligible position. 

Please review the position guide at this link for additional details.

Applications for this position should be submitted to:

Joey Scheiber
Associate Consultant, Executive Search
joey.scheiber@campbellcompany.com
Phone: (312) 896-8897                                                 

POSTED: 3-6-18


Residence Hall Director:

Saint Mary’s College seeks a Residence Hall Director to have primary ownership for the well-being and development of the students in the assigned residence hall. Through leadership formation and the process of self-discovery, the Hall Director will invest in the lives of women to develop their talents and prepare them to make a difference in the world. It is essential that the Hall Director understand and role model the importance of the College’s Catholic identity and its mission as well as the heritage of the Sisters of the Holy Cross. The college lives out its four core values of learning, community, faith/spirituality and justice in its residence halls. It is in these communities that the residence life hall staff are expected to develop meaningful and personal communities, engage students in exceptional living and learning experiences to foster a sense of belonging and social responsibility that complement the total educational experience and enhance student success. Additional responsibilities include, but are not limited to:

  • Select, train, supervise, and evaluated Night Assistants, SRAs, RAs, and student desk workers.
  • Mediate conflicts as they arise and follow up after the resolution to provide continued support.
  • Work with Security Officers to encourage a community of safety, including secured access areas and safety instruction.
  • Provide intervention and response for crises and other issues and follow-up as necessary via a rotating weekly on-call schedule including during college breaks. Additionally, be a member of an on-call schedule to respond to student concerns at the University of Notre Dame home football games.
  • Coordinate the hall opening and closing, including all break times. This includes building preparation, completion of room condition reports, key control and billing procedures.
  • Provide leadership for students and RAs to initiate, implement, and evaluate educational and social programs which support the College’s mission.
  • Serve as a Hearing Officer in an educationally based discipline process. Conduct hearings, determine sanctions, follow-up or refer as appropriate, and keep accurate records.

Competitive salary including a furnished, 12-month campus apartment, meal plan (when the dining hall is open), excellent benefit package and opportunities for professional development. This is a, full-time, ten month, live-in position. This position is considered essential personnel staff.

QUALIFICATIONS: Bachelor’s degree required, with excellent oral and written communication skills, and leadership experience. Competency with technology and a willingness to work with new systems is required. Master’s degree is preferred.

POSTED: 6-15-18


Saint Mary's College is an Equal Opportunity Employer. In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.