Administrative Vacancies

The following administrative positions are currently available. Please click on the links below to view the full posting.

Assistant Director/Regional Admission Representative
Assistant Director of Annual and Reunion Giving
Associate Director of Admission
Director of Integrated Communications
Director of Student Involvement
Residence Hall Director
Budget/Financial Analyst

Candidates interested in the available positions should submit a cover letter, resume, and three (3) professional references electronically to or via U.S. Mail to Saint Mary's College, Office of Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556.

Assistant Director/Regional Admission Representative: Saint Mary’s College seeks a full-time Assistant Director and Regional Admission Representative based out of Chicago. The position is responsible for the coordination of recruitment and admission efforts for prospective undergraduate students. Successful candidate will be responsible for representing the College at high school visits, as well as other college day/night events, and contacting and meeting prospective students, reviewing applications and serving as a member of the admission committee. Counselor may occasionally give campus tours and will work on a variety of marketing efforts through the Office of Admission. This position will be required to be on campus during busy times of the year, all campus events, and other important meetings/programs as directed by the Director of Admission. The successful candidate will also work closely with the manager of multicultural recruitment in the admission office to coordinate efforts related to diversity and inclusion.

QUALIFICATIONS: Strong organizational ability, high energy, a willingness to travel alone regionally and nationally, valid driver’s license and good driving record, and computer skills are required for this position. Must have strong written and oral communication skills. A bachelor’s degree is required. 

Assistant Director of Annual and Reunion Giving: The Assistant Director of Annual and Reunion Giving will work in partnership with the Director of Annual Giving to develop, plan, and implement a robust annual Reunion Giving Program with at least 10 anniversary classes while maintaining a portfolio of Annual Fund leadership gift prospects and assisting with additional departmental volunteer management needs. This is an exampt, full-time position. Examples of job duties include, but are not limited to the following:

  • Manage and implement all aspects of the Reunion Gift Campaign.  This includes the solicitation of high-end donors; the recruitment, selection, training and motivation of volunteers; overall project management; and developing solicitation materials. 
  • Work with the Director of Annual Giving to establish Reunion Gift Campaign goals.
  • Provide regular statistical and financial reports on the state of the Reunion programs.
  • Manage special 50th Class Reunion campaigns as assigned.
  • Organize class fundraising meetings.
  • Identify, cultivate, solicit and steward donors with the capacity to make annual unrestricted gifts of $1000 or more.
  • Maintain regular and open communication with class volunteers.
  • Under the guidance of the Director the Annual Giving and the Office of Marketing Communications ensure that the Reunion Giving Program effectively conveys the College message in synchronization with the broader efforts to brand the College.
  • Manage volunteers for additional Office of Annual Giving initiatives as needed.

QUALIFICATIONS: Bachelor’s degree in Communications, Marketing, or related field and a minimum of four years of experience are required. This position also requires excellent verbal and written communication skills, excellent organization and time management skills, and customer service skills.

Associate Director of Admission: Responsible for assisting the Director of Admission in planning and managing administrative and operational activities for the Office of Admission. Manage the electronic communication and marketing plan, coordinate with the admission counselors the recruitment travel plan for the year. Provide direct supervision for entry level admission counselors. Represent the College at high school visits, as well as other college day/night events, and contact and meet prospective students, review applications and serve as a member of the admission committee. This is a full-time, exempt position.

QUALIFICATIONS: A bachelor’s degree and 4 to 8 years of admission experience at an administrative level is required. Candidate would ideally have some marketing and communication experience as well. Strong organizational ability, written and verbal communication skills, high energy, ability to take initiative, a willingness to travel alone nationally, valid driver’s license and satisfactory driving record. Computer skills are required for this position.

Director of Integrated Communications: The Director of Integrated Communications directs strategic message development and manages writing assignments across integrated communication channels including print, web, and social media; leads public relations efforts to broaden awareness and enhance the reputation of the College; directly involved with high-level public relations issues; oversees the development, production and distribution of Courier, the Saint Mary’s College periodical; writes copy for various College publications, both print and digital; functions as the primary editor for publications College-wide. This is a full-time, exempt position.

QUALIFICATIONS: Bachelor’s degree in English, writing, journalism or related field is required along with a minimum of five years of related marketing experience, preferably in higher education. Additional qualifications include the ability to lead and manage a writing team, manage a budget, experience with industry-standard applications, and a strong editorial, public relations, and promotion writing ability.

Director of Student Involvement: Saint Mary’s College seeks full time, 12-month, Director of Student Involvement. The Director is a professional member of the Student Affairs Division, responsible for the development and implementation of campus-wide student centered programs, services, orientation and leadership opportunities that are supportive of the mission, values and goals of Saint Mary’s College. Specific responsibilities include, but are not limited to the following:

  • Oversee departmental budgets.
  • Plan yearlong series of leadership opportunities for students.
  • Develop and implement orientations for first year students, graduate students and transfer students.
  • Assess the needs, serve as a counselor/advisor, advocate for and work with students to assist them in building support networks on campus.
  • Advise the Class Council and the Student Activities Board and other student organizations as requested.
  • Work with various campus constituents to provide alternative evening and weekend programs for students including but not limited to the 5th Quarter (Fall semester) and Overtime (Spring semester) event series.
  • Coordinate and conduct training for advisors of student organizations.
  • Develop, implement and maintain strategies, programs, process and policies in support of the College’s strategic priorities.

QUALIFICATIONS: A Master’s degree in counseling, higher education, or a related field is required along with at least three years of progressive experience working with student organizations and orientation programs. The ability to work flexible hours including night and weekend hours is required.

Residence Hall Director: This position has primary ownership for the well-being and development of the students in the assigned residence hall. Through leadership formation and the process of self-discovery, the Hall Director will invest in the lives of women to develop their talents and prepare them to make a difference in the world. It is essential that the Hall Director understand and role model the importance of the College’s Catholic identity and its mission as well as the heritage of the Sisters of the Holy Cross. The college lives out its four core values of learning, community, faith/spirituality and justice in its residence halls. It is in these communities that the residence life hall staff are expected to develop meaningful and personal communities, engage students in exceptional living and learning experiences to foster a sense of belonging and social responsibility that complement the total educational experience and enhance student success. Additional responsibilities include, but are not limited to:

  • Select, train, supervise, and evaluated Night Assistants, SRAs, RAs, and student desk workers.
  • Mediate conflicts as they arise and follow up after the resolution to provide continued support.
  • Work with Security Officers to encourage a community of safety, including secured access areas and safety instruction.
  • Provide intervention and response for crises and other issues and follow-up as necessary via a rotating weekly on-call schedule including during college breaks. Additionally, be a member of an on-call schedule to respond to student concerns at the University of Notre Dame home football games.
  • Coordinate the hall opening and closing, including all break times. This includes building preparation, completion of room condition reports, key control and billing procedures.
  • Provide leadership for students and RAs to initiate, implement, and evaluate educational and social programs which support the College’s mission.
  • Serve as a Hearing Officer in an educationally based discipline process. Conduct hearings, determine sanctions, follow-up or refer as appropriate, and keep accurate records.

Competitive salary including a furnished, 12-month campus apartment, meal plan (when the dining hall is open), excellent benefit package and opportunities for professional development. This is a, full-time, ten month, live-in position. This position is considered essential personnel staff.

QUALIFICATIONS: Bachelor’s degree required, with excellent oral and written communication skills, and leadership experience. Competency with technology and a willingness to work with new systems is required. Master’s degree is preferred.

Budget/Financial Analyst: Saint Mary’s College seeks a Budget/Financial Analyst which provides planning and analysis related to the annual operating and capital budgets of the College while maintaining the integrity of the budgets and accounts.  Provides budget planning and analysis services to all College departments, as needed and is responsible for the maintenance and updates to the multi-year College Budget Planning Model.  This position also assists in forecasting efforts, including expenditure and revenue projections. Qualifications include a bachelor’s degree in accounting and one to three years related work experience, an understanding of financial and budgeting systems and excellent communication, interpersonal, and problem-solving capabilities. 

Saint Mary's College is an Equal Opportunity Employer. In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.