Administrative Vacancies

The following administrative positions are currently available. Please click on the links below to view the full posting.

Admission Counselor
Residence Hall Director
Assistant Director - External Events and Student Organizations (Temporary)
Budget/Financial Analyst
Director of Annual Giving

Candidates interested in the available positions should submit a cover letter, resume, and three (3) professional references electronically to or via U.S. Mail to Saint Mary's College, Office of Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556.

Admission Counselor: Saint Mary’s College seeks a full-time admission counselor responsible for the coordination of recruitment and admission efforts for prospective undergraduate students. Successful candidate will be responsible for representing the College at high school visits, as well as other college day/night events, and contacting and meeting prospective students, reviewing applications and serving as a member of the admission committee. Counselor may occasionally give campus tours and/or work on marketing efforts through the Office of Admission. This position may involve international travel and recruitment as well.

Qualifications: A bachelor’s degree is required. Strong organizational ability, high energy, a willingness to travel alone nationally and possibly internationally, a valid driver’s license and good driving record, and computer skills are required for this position. Must have strong written and oral communication skills.

Residence Hall Director: This position has primary ownership for the well-being and development of the students in the assigned residence hall. Through leadership formation and the process of self-discovery, the Hall Director will invest in the lives of women to develop their talents and prepare them to make a difference in the world. It is essential that the Hall Director understand and role model the importance of the College’s Catholic identity and its mission as well as the heritage of the Sisters of the Holy Cross. The college lives out its four core values of learning, community, faith/spirituality and justice in its residence halls. It is in these communities that the residence life hall staff are expected to develop meaningful and personal communities, engage students in exceptional living and learning experiences to foster a sense of belonging and social responsibility that complement the total educational experience and enhance student success. Additional responsibilities include, but are not limited to:

  • Select, train, supervise, and evaluated Night Assistants, SRAs, RAs, and student desk workers.
  • Mediate conflicts as they arise and follow up after the resolution to provide continued support.
  • Work with Security Officers to encourage a community of safety, including secured access areas and safety instruction.
  • Provide intervention and response for crises and other issues and follow-up as necessary via a rotating weekly on-call schedule including during college breaks. Additionally, be a member of an on-call schedule to respond to student concerns at the University of Notre Dame home football games.
  • Coordinate the hall opening and closing, including all break times. This includes building preparation, completion of room condition reports, key control and billing procedures.
  • Provide leadership for students and RAs to initiate, implement, and evaluate educational and social programs which support the College’s mission.
  • Serve as a Hearing Officer in an educationally based discipline process. Conduct hearings, determine sanctions, follow-up or refer as appropriate, and keep accurate records.

Competitive salary including a furnished, 12-month campus apartment, meal plan (when the dining hall is open), excellent benefit package and opportunities for professional development. This is a, full-time, ten month, live-in position. This position is considered essential personnel staff.

QUALIFICATIONS: Bachelor’s degree required, with excellent oral and written communication skills, and leadership experience. Competency with technology and a willingness to work with new systems is required. Master’s degree is preferred.

Assistant Director - External Events and Student Organizations (TEMPORARY): Saint Mary's College seeks a temporary Assistant Director for External Events and Student Organizations from March 17, 2017 through June 15, 2017. This position serves as the primary event coordinator for College facilities leased by external clients or reserved by student groups. Responsibilities include:

  • Facility rentals for external clients
  • Weddings
  • Coordinates event reservations for Student organizations
  • Serves as manager on duty for rental clients during their events
  • In addition, this staff member also supervises three summer event managers and our desk workers who staff the residence halls during conferences and summer camps for minors. 
  • Lead event manager for Alumnae Reunion Weekend

QUALIFICATIONS: Bachelor’s degree and three years of multi-faceted event management experience is required. Demonstrated ability to organize, prioritize and delegate responsibilities along with customer service and strong interpersonal skills. Experience in managing budgets, preparing cost estimates and generating contracts.

Budget/Financial Analyst: Saint Mary’s College seeks a Budget/Financial Analyst which provides planning and analysis related to the annual operating and capital budgets of the College while maintaining the integrity of the budgets and accounts.  Provides budget planning and analysis services to all College departments, as needed and is responsible for the maintenance and updates to the multi-year College Budget Planning Model.  This position also assists in forecasting efforts, including expenditure and revenue projections. Qualifications include a bachelor’s degree in accounting and one to three years related work experience, an understanding of financial and budgeting systems and excellent communication, interpersonal, and problem-solving capabilities. 

Director of Annual Giving:  Saint Mary’s College, Notre Dame, IN, seeks a full-time  Director of Annual Giving to work in partnership with the Vice President of College Relations to strategically lead the Annual Giving operation at Saint Mary’s College.  The Director will be responsible for developing a team of professionals who will increase giving to the College by creating a donor-centered operation.  The Annual Giving program will include but is not limited to direct mail and e-solicitations, reunion giving, phonathon, student and young alumnae giving programs, donor challenges, and high-end Annual Giving (up to $25,000) individual solicitation program.  Qualifications include a bachelor’s degree in communications, English, Journalism or related fields and a minimum of five years of development experience with an emphasis on Annual Giving, development or a related field.  Must have strong written and verbal communications skills, ability to analyze data, and be willing to make personal solicitation calls. 


Saint Mary's College is an Equal Opportunity Employer. In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.