Administrative Vacancies

The following administrative positions are currently available. Please click on the links below to view the full posting.

Assistant Director of Annual Giving
Assistant Director of Annual Giving - Phonathon
Assistant Director of Integrated Communications
Associate Director of Admission Marketing
College Counsel
Director of Integrated Communications
Director of Marketing Services / Team Recruit
Major Gifts Director
Residence Hall Director

Candidates interested in the available positions should submit a cover letter, resume, and three (3) professional references electronically to or via U.S. Mail to Saint Mary's College, Office of Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556.

Assistant Director of Annual Giving: The Assistant Director of Annual Giving will work in partnership with the Director of Annual Giving to develop, plan, and implement a robust direct and electronic mail program soliciting alumnae, parents, friends and students. The Assistant Director will also be responsible for the development and implementation of the department’s overall messaging strategies, ensuring effective integration across all annual giving channels. This is a full-time, benefits eligible, exempt position. Examples of job duties include, but are not limited to the following:

  • Plans, writes, coordinates and implements the production and delivery of the Annual Giving and Belles Varsity Club direct mail program and digital communications program.
  • Assists the Director in planning cultivation and solicitation strategies for the giving societies.
  • In collaboration with the Director of Annual Giving and the Office of Integrated Marketing Communications, the assistant director will ensure that the annual giving message is consistent with the College’s brand.
  • Analyzes and evaluates the outcomes of programs and, consistent with the most current market research, adjusts the plan accordingly to increase donor acquisition and retention, as well as gift renewal.
  • Work in collaboration with annual giving staff to ensure consistent and effective messaging across all annual giving channels including, but not limited to, digital strategies, event and program communication, reunion messaging, phonathon scripts and student philanthropic initiatives.
  • Develops, maintains and circulates a calendar of all annual giving communications/publications.
  • Prepares quarterly Annual Fund ads for the Courier.
  • Oversees the content and development of the Annual Giving website.
  • Manages the matching gift program.

QUALIFICATIONS: B.A. in English, communications, marketing or related field.A minimum of three years of related work experience with preference for development or annual giving experience.  Advanced written communication skills with demonstrated ability to creatively and persuasively convey messages.  Excellent interpersonal, planning, and organizational skills are essential.  Computer proficiency with Word, Excel, and Access is preferred.  Excellent time management skills; use of effective tracking methods to complete work and projects in time required.  Ability to analyze data related to direct mail strategies.

Assistant Director of Annual Giving - Phonathon: The Assistant Director of Annual Giving will work in partnership with the Director of Annual Giving to achieve Saint Mary’s annual fundraising goals by leading a successful phonathon program and student philanthropy campaign, as well as assisting with the young alumnae program and social media marketing efforts. This is a full-time, exempt level position. Responsibilities include, but are not limited to the following:

  • Work with the Director of Annual Giving to establish goals for phonathon, young alumnae giving initiatives, student philanthropy campaigns, and online communications.
  • Oversee the general operations of the entire phone program, including managing student callers, student supervisors, developing call scripts, establishing calling schedules, and managing computer database files.
  • Interviews, hires, trains, and manages all student callers and supervisors.  Ensures proper attendance and success of callers by monitoring caller stats, providing monthly evaluations to callers, coaching them towards improvement, and implementing an incentive plan to motivate callers.
  • Oversees the processes for transferring data between Campus Call software and Banner, the College’s constituent database. Uploads data files into Campus Call, performs or oversees data maintenance, runs regular reports and analyzes data to determine strategies for improving results and pledge fulfillment.
  • Manages student philanthropy campaigns to educate students about the importance of giving back to Saint Mary’s. Includes bringing creative direction to the program, recruiting, managing and motivating student volunteers, developing marketing and solicitation materials, and planning events.
  • Partners with Annual Giving staff to devise and implement a social media marketing plan for using social media platforms to engage and steward donors and encourage continued support.
  • Works collaboratively to ensure phonathon, student and young alumnae initiatives, and online communications for Annual Fund are fully integrated into College marketing and development efforts. 

QUALIFICATIONS: Bachelor’s degree in Communications, Marketing, or related field and a minimum of two years of experience are required. Experience managing employees, students, or volunteers is preferred. This position also requires excellent verbal and written communication skills, excellent organization and time management skills, and customer service skills.

Posted 7-14-17

Assistant Director of Integrated Communications: Contributes to the development of strategic messaging; develops concepts, conducts research, and writes promotional and editorial content for a variety College publications, the College website, and Courier, the Saint Mary’s College periodical; manages video production for use on College website. Additionally, this position contributes to the overall content development effort of the Marketing Communications department by writing copy for use across integrated communications channels, such as print and digital advertising, and collateral. The Assistant Director works closely and collaboratively with the Marketing Communications team, as well as with College leadership, faculty, staff, students and alumnae, and members of the news media. This is a full-time, benefits eligible, exempt position.

QUALIFICATIONS: Bachelor’s degree in English, journalism or related field along with a minimum of five (5) years of professional writing experience, preferably in higher education. A strong editorial and promotional writing ability, exceptional editing skills, the ability to maintain continuity of message established by the College brand standards, and demonstrated project management skills also required. 

Posted 6-1-17

Associate Director of Admission Marketing: Responsible for assisting the Director of Admission in planning and managing administrative and operational activities for the Office of Admission. Manage the electronic communication and marketing plan, and work closely with faculty representatives and the marketing department on targeted recruitment efforts. Provide direct supervision for entry level admission counselors. Represent the College at high school visits, as well as other college day/night events, and contact and meet prospective students, review applications and serve as a member of the admission committee. This is a full-time, benefits eligible, exempt position.

QUALIFICATIONS: A bachelor’s degree and 4 to 8 years of admission, marketing or communication experience at an administrative level is required. Adequate communication experience is required. Ideally, the candidate will have experience working in a CRM system as well. Strong organizational ability, written and verbal communication skills, high energy, ability to take initiative, a willingness to travel alone nationally, valid driver’s license and satisfactory driving record. Computer skills are required for this position.

Posted 6-8-17

College Counsel:  Saint Mary’s College is seeking a full-time attorney to provide support for the College and its various departments.  Responsible for provide counsel on legal matters including issue identification, legal requirements, compliance, strategies, and courses of action. Review legal documents for all significant matters. Coordinate with outside counsel as necessary including selection of counsel, monitoring status of matters, review of legal invoices, and communication with appropriate Vice Presidents.  Acts as counselor to the President.  Handles sensitive confidential matters for the Board of Trustees. Work with the Audit Committee of the Board of Trustees on a regular and on-going basis. This position reports directly the President. 

QUALIFICATIONS: Juris Doctor degree; Admitted to practice law in one or more states.A minimum of ten years of legal experience is required; experience in higher education highly preferred.   Knowledge of state and federal laws related to higher education, including Title IX, FERPA, ADA, is necessary.  Applicants must be comfortable with technology, committed to teamwork, responsive and have a proven record of providing the highest quality client service. The ability to maintain positive interpersonal relationships with a wide variety of constituents.  An understanding of, and commitment to, the mission of Saint Mary’s College.

Director of Integrated Communications: The Director of Integrated Communications directs strategic message development and manages writing assignments across integrated communication channels including print, web, and social media; leads public relations efforts to broaden awareness and enhance the reputation of the College; directly involved with high-level public relations issues; oversees the development, production and distribution of Courier, the Saint Mary’s College periodical; writes copy for various College publications, both print and digital; functions as the primary editor for publications College-wide. This is a full-time, benefits eligible, exempt position.

QUALIFICATIONS: Bachelor’s degree in English, writing, journalism or related field is required along with a minimum of five years of related marketing experience, preferably in higher education. Additional qualifications include the ability to lead and manage a writing team, manage a budget, experience with industry-standard applications, and a strong editorial, public relations, and promotion writing ability.

Posted 3-27-17

Director of Marketing Services / Team Recruit: Saint Mary's College is seeking a Director of Marketing Services / Team Recruit accountable for the planning and coordination of all marketing department projects—including collateral, advertising, and digital—management of project budgets, and assuring quality and on-time completion. Director of Marketing Services has the key accountability of assisting faculty with academic department-specific student recruitment, the Team Recruit initiative, and is also the primary department project contact with administrators, and staff. The director supervises creative design and print publication staff and manages relationships with outside vendors, such as printers and freelance contractors. Regular and clear communication with College partners and Marketing Department personnel is required. This is a full-time, benefits eligible position.

QUALIFICATIONS: A bachelor’s degree in a related field and a minimum of five years of related work experience is required. Additional qualifications include: Demonstrated project management and organizational skills including the ability to meet deadlines and provide customer service and satisfaction; The ability to manage multiple projects with varying deadlines; Strong interpersonal skills, including exceptional written and verbal communications skills; Familiarity with the complexities of print production and web development; Proficiency with Microsoft Office Suite and Adobe Creative Suite software, website content management system, and email management software; Experience with project tracking software and database management software; Experience with business activities such as estimates, purchase orders, proof approvals, and supplier invoices, and status and outcome reporting; and the ability to manage budgets and negotiate with vendors.

Posted 6-30-17

Major Gifts Director: Saint Mary’s College seeks a Major Gifts Director responsible for the identification, qualification, cultivation, solicitation, and stewardship of assigned prospects with a gift capacity of $25,000+. This position is exempt, full-time. Job duties include, but are not limited to the following:

  • Implement the College’s fundraising strategy as it relates to major gifts, including qualification, assessment, and cultivation of donors. Initiate and strengthen relationships with donors creating an individual plan for each.  Use College resources, including Banner database and in house research, to identify top prospects and solicit individuals capable of providing one time gifts of $25,000 and greater.
  • Extensive travel necessary to develop donor relationships across the country.
  • Manage a personal portfolio of approximately 150 high-level major gift prospects.
  • Set and meet both annual giving and major gift objectives for each of the 150 prospects under direct management.
  • Implement qualification, cultivation, solicitation, and stewardship for each of the 150 prospects under direct management.
  • Involve assigned prospects in the mission and priorities of the College.
  • Help to promote Saint Mary’s gift planning program.
  • Prepare materials for president and volunteers for high level engagement with key prospects.

QUALIFICATIONS: A Bachelor’s degree is required, with five years of fundraising experience strongly preferred. Must have excellent oral and written communication skills, a strong work ethic, organizational skills, relationship building skills, and a committment to the mission of the College. It is preferred that the candidate have a basic understanding of planned giving and a track record of building long term relationships with prospective donors, preferably in higher education.

Posted 7-14-17

Residence Hall Director: This position has primary ownership for the well-being and development of the students in the assigned residence hall. Through leadership formation and the process of self-discovery, the Hall Director will invest in the lives of women to develop their talents and prepare them to make a difference in the world. It is essential that the Hall Director understand and role model the importance of the College’s Catholic identity and its mission as well as the heritage of the Sisters of the Holy Cross. The college lives out its four core values of learning, community, faith/spirituality and justice in its residence halls. It is in these communities that the residence life hall staff are expected to develop meaningful and personal communities, engage students in exceptional living and learning experiences to foster a sense of belonging and social responsibility that complement the total educational experience and enhance student success. This is a full-time, benefits eligible, exempt position. Additional responsibilities include, but are not limited to:

  • Select, train, supervise, and evaluated Night Assistants, SRAs, RAs, and student desk workers.
  • Mediate conflicts as they arise and follow up after the resolution to provide continued support.
  • Work with Security Officers to encourage a community of safety, including secured access areas and safety instruction.
  • Provide intervention and response for crises and other issues and follow-up as necessary via a rotating weekly on-call schedule including during college breaks. Additionally, be a member of an on-call schedule to respond to student concerns at the University of Notre Dame home football games.
  • Coordinate the hall opening and closing, including all break times. This includes building preparation, completion of room condition reports, key control and billing procedures.
  • Provide leadership for students and RAs to initiate, implement, and evaluate educational and social programs which support the College’s mission.
  • Serve as a Hearing Officer in an educationally based discipline process. Conduct hearings, determine sanctions, follow-up or refer as appropriate, and keep accurate records.

Competitive salary including a furnished, 12-month campus apartment, meal plan (when the dining hall is open), excellent benefit package and opportunities for professional development. This is a, full-time, ten month, live-in position. This position is considered essential personnel staff.

QUALIFICATIONS: Bachelor’s degree required, with excellent oral and written communication skills, and leadership experience. Competency with technology and a willingness to work with new systems is required. Master’s degree is preferred.

Posted 2-8-17

Saint Mary's College is an Equal Opportunity Employer. In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.