Administrative Vacancies

The following administrative positions are currently available. Please click on the links below to view the full posting.

Assistant Director of Admissions-Marketing, Graduate Programs
Coordinator, Belles Against Violence Office (BAVO)
Director of Administrative Computing/DBA
Director of Gift Planning
Major Gifts Associate
Media Relations Associate

Candidates interested in the available positions should submit a cover letter, resume, and three (3) professional references electronically to  hr@saintmarys.edu or via U.S. Mail to Saint Mary's College, Office of Human Resources, 104 Facilities Building, Notre Dame, Indiana 46556.


Assistant Director of Admissions-Marketing, Graduate Programs:

Saint Mary’s College invites applications for the position of Assistant Director of Admissions-Marketing, Graduate Programs. Working closely with the Dean of Graduate Studies, Director of Admission-Graduate Programs, and in consultation with Marketing and Communications, the Assistant Director develops and implements content strategies to increase the exposure, awareness, and understanding of the College’s graduate programs, as well as, assist with lead generation and follow-up. The Assistant Director performs a variety of design, writing, editing, print, media relations, social media, and web content management activities to support these efforts. This Assistant Director will also assist with representing Graduate Programs at on and off campus recruitment events. This is a full-time, benefits eligible position.

QUALIFICATIONS: A bachelor’s degree in a related field is required. Additionally, a successful candidate will possess: a minimum of three years of related work experience providing content for web and traditional media (preferably within higher education); the ability to manage multiple projects with varying deadlines; the ability to work independently and as a member of a team; strong interpersonal skills including exceptional written and verbal communications skills; proficiency with Microsoft Office and Adobe InDesign/Creative Suite; experience with web content management systems (preferably Drupal); demonstrated ability to manage multiple social media platforms and generate/curate content relevant and engaging for each channel; significant experience with digital marketing strategies; experience creating and leveraging short video content across multiple platforms; and excellent customer service skills.

POSTED: 11-17-17


Coordinator, Belles Against Violence Office (BAVO):

Saint Mary's College seeks a Coordinator to oversee work of the Belles Against Violence Office (BAVO) in addressing and preventing sexual assault, dating/domestic violence, and stalking within the campus community. Provide short-term crisis intervention services and long-term advocacy services to primary and secondary student survivors, including in an on-call capacity. In addition, provide supervision and development for student leaders and assist with campus education and prevention initiatives. Needs to understand and support the mission and values of a Catholic and Holy Cross institution. This is a full-time, 11-month, benefits eligible position. Examples of duties include, but are not limited to the following: 

  • Provide crisis intervention services and ongoing support and advocacy services to Saint Mary’s College student survivors of sexual violence, relationship violence, and stalking.
  • Assist survivors in securing campus/community support as needed and desired.
  • Initiate and direct case management following an incident to provide assistance to survivors and others impacted by an incident; ensure proactive outreach and follow up with victims/survivors.
  • Maintain accurate and up-to-date documentation of client care/interactions.
  • Maintain client records; write reports and general business correspondence.
  • Remain up-to-date on research, policy and best practices relating to sexual assault, relationship violence, and stalking.
  • Work closely within the Health and Counseling Center and with Residence Life and Campus Safety to promote a safe environment on campus.
  • Advise and mentor BAVO student leaders through training and supervision.
  • Plan, coordinate, and execute campus-wide awareness and prevention events.
  • Represent BAVO in response to requests from other organizations and departments.
  • Attend/participate in Student Affairs Division, Health and Counseling Center, Belles Against Violence, and other campus/community meetings as assigned.

QUALIFICATIONS: Minimum of a Master’s degree in social work, counseling, or related field; Indiana licensure, or eligibility to obtain licensure, in a social work or counseling-related field; Experience in working with organizations to deliver services to survivors of sexual assault, dating/domestic violence, and stalking; Knowledge of relevant federal policies, including Title IX and Clery Act; Solid understanding of diversity, general social justice issues, and intersectionality; Ability to maintain confidentiality and act with discretion, sensitivity, and neutrality; Ability to make sound decisions in emergency situations; Strong oral and written communication skills; Ability to work independently as well as collaboratively; Available to work some nights and/or weekends; Computer skills, including proficiency in Microsoft Office programs.

POSTED: 2-19-18


Director of Administrative Computing/DBA:

Saint Mary’s College invites applications for the position of Director of Administrative Computing/DBA. The Director will serve as the project lead for maintenance, upgrades, and enhancements of the College’s administrative software, including the Banner student information system and ancillary systems. Works collaboratively with members of the College community to assist in the selection and implementation of administrative software. Serves as a “hands-on” manager with responsibility to ensure that the administrative systems team works effectively to meet the College’s administrative systems needs in the instructional and administrative areas of the College. This is a full-time, benefits eligible position.

QUALIFICATIONS: A bachelor’s degree in computer science or related field is required. Additionally, a successful candidate will possess: experience in higher education administrative technology; broad familiarity with open source database and enterprise software; technical expertise with all Banner modules used by the College; provable Oracle internals and PL/SQL coding expertise, solid working knowledge of systems analysis and design methods; in-depth knowledge of Linux/Windows operating systems, including use of compilers, shell scripting, web interfaces, and systems administration; project management expertise; and super verbal and written communication skills.

Additional details pertaining to applicant qualifications and position responsibilities can be found here.

POSTED: 10-27-17


Director of Gift Planning:

The Director of Gift Planning is responsible for developing and implementing a long term program that will substantially enhance philanthropic giving to Saint Mary’s College. The Director will be responsible for all aspects of planned giving including communication, administration, prospect identification, cultivation, solicitation and stewardship programs and activities. Collaboration with the development team in strategic planning is essential while working closely with the Executive Director of Development and the Vice President for College Relations. This individual also serves as the primary representative for the members of Mother Pauline Society, the College’s gift planning society. This is a full-time, benefits eligible position.

QUALIFICATIONS: Bachelor's Degree required. Must have 5-10 years of development experience preferably in planned or major giving in a higher education or community based non-profit. Exceptional interpersonal, organizational and communication skills (oral and written) essential. Director is required to have excellent analytical and legal skills and knowledge and is expected to understand relevant tax laws and planned giving vehicles and keep current on any changes in the field. Knowledge of Charitable trusts, gift annuities, pooled income funds, bequests and other planned gifts required. Strategic planning, strong presentation and relationship building skills are essential, along with the ability to manage a portfolio successfully.

Candidate should be a motivated, innovative, diplomatic, persistent energetic team player with the ability to manage a portfolio of donors successfully.  Ability to travel required.

RE-POSTED: 2-8-18


Major Gifts Associate:

Saint Mary's College seeks a major gifts associate to work in collaboration with other members of the development department to identify, qualify, cultivate, solicit, and steward assigned prospects with a gift capacity of $25,000+. This is a full-time, benefits eligible position. Examples of job duties include, but are not limited to the following:

  • Assist in the implementation of the College’s fundraising strategy as it relates to major gifts, including qualification, assessment, and cultivation of donors.
  • With support from senior staff, initiate and strengthen relationships with donors creating an individual plan for each. Extensive travel necessary to develop donor relationships across the country.
  • Use College resources, including Banner database and in house research, to identify top prospects and solicit individuals capable of providing gifts and pledges of $25,000 and greater.
  • Manage a personal portfolio of approximately 150 high-level major gift prospects.
  • Help to promote Saint Mary’s planned giving program.
  • Prepare materials for president and volunteers for high level engagement with key prospects.

QUALIFICATIONS: Bachelor’s degree required along with 2-3 years of fundraising experience or transferable marketing/sales skills. Must have excellent oral and written communication skills. Must possess reliable organizational and relationship building skills. Must have strong work ethic and proven experience in achieving goals in prior positions. Must be committed to mission of the College. Skill in completing tasks with little to no direction. Effective annual fund or major gifts fundraiser who has a convincing track record of building long term relationships with prospective donors preferably in higher education. Basic understanding of planned giving.

POSTED: 2-6-18


Media Relations Associate

The Media Relations Associate implements day-to-day public relations programs and digital outreach under the supervision of the Director of Integrated Communications, performing related tasks such as developing press releases, media statements, and pitches; managing and developing content for multiple social media platforms including event promotion and coverage; and managing promotional email campaigns. Additionally, this position works directly with faculty to develop content about academic programs in support of a College-wide recruitment initiative called Team Recruit; develops concepts, researches, and writes promotional and editorial content for the College website and social media platforms; and contributes to the overall content development effort of the Marketing Communications department by writing copy for use across integrated communications channels, such as print and digital advertising, collateral, publications, and Courier, the Saint Mary’s College periodical. The Associate works closely and collaboratively with the Marketing Communications team, as well as with College leadership, faculty, staff, students and alumnae, and members of the news media. This is a full-time, benefits eligible position.

QUALIFICATIONS: Bachelor's degree in communications, journalism or a related field. Minimum of two years of media relations or public relations experience, or related education. Sound knowledge of editorial and journalistic principles and demonstrated success in placing stories in the media on behalf of a complex organization. Experience and demonstrated ability to develop concepts and write copy for a variety of tactical applications in both persuasive and informative voices. Ability to maintain continuity of message, tone and style within established College brand standards. Ability to develop effective and collaborative working relationships with faculty, staff, media, students, alumnae, and other key constituents. Experience in managing a variety of social media platforms including Facebook, Twitter, and Instagram. Strong familiarity with social media reporting and web analytics.

POSTED: 1-9-18


Saint Mary's College is an Equal Opportunity Employer. In keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.