Basic Eligibility and Student Employment Policies
- Students awarded Federal Work Study are given priority in hiring. After a specific time period, all students are welcomed to apply for any job.
- To find out if Federal Work Study is part of your aid package, either refer to your financial aid award letter or log on to PRISM to view your financial aid awards.
- A work award is not necessarily a guarantee of work earnings.
- Work award amounts are determined based on demonstrated financial need and will vary.
- The hours per week needed to earn the full award amount will depend on the pay rate of the particular job. Students are not to exceed 20 hours of work per week in all jobs combined.
- Students are responsible for securing their own campus jobs. For instructions on how to search for a job using Handshake, please refer to these instructions.
- Students participating in the DACA program may be eligible for non-Federal Work Study positions if they have secured work authorization
- The most popular student job openings are usually filled first. Students should begin their campus job search early, beginning around August 1 and not wait until they arrive on campus to start their job search.
- Students must submit their time online according to the Pay Schedule to ensure timely payment.
Finding a Job
To begin working on campus, you will need to complete the following steps:
- Search Job Listings for employment opportunities.
- Contact the supervisor to inquire about the job and the hiring process for positions in which you are interested.
- Once hired, complete all Student Employment Payroll Documents.
Note: The I-9 and W-4 Forms are required for new employees only and must be accompanied by original documents. Photocopies will not be accepted. If you have a previous Deposit Agreement on file, it remains valid unless you want to change how your pay is applied.
Resident Advisor Positions
Resident Advisors are selected by the Residence Life Office through an application and interview process. Any upper-class student may apply. Resident Advisors receive a room remission and a monthly stipend for their services.
Federal Work-Study – Community Service
Saint Mary's College participates in the Federal Work-Study Community Service program by placing students in outside agencies. Through this program, you receive pay to perform service in the community.
Interested students with need-based work awards should complete the application available in the Office of Civic and Social Engagement, 220 Student Center.
Per Federal regulations, students who do not have need-based work awards cannot be employed through the Federal Work-Study Community Service program.
*Because of a change in payroll processing this year, ALL student employees (new and returning) must complete payroll documents and provide original identification documents.
Students must complete certain documents to work on-campus at Saint Mary's College. The complete list of required forms can be found on the student portal by logging in here.
- Complete and return ALL payroll documents to the Office of Student Accounts located in145 Le Mans Hall.
- Employees completing the I-9 form for are required to produce original documents (not photocopies) for identification at the time of submission. See page 10 of the Student Employment Payroll Documents PDF for a complete listing of acceptable documentation.
- If these documents are not turned in or are incomplete three days after your start date, the Payroll Office will not be able to process your online time entries; thus, you would not be paid.
For specific questions regarding these forms or process, please contact the Student Accounts Office at 574-284-4730. For questions regarding Saint Mary's Student Employment Program, please email firstname.lastname@example.org.